Intermediate Contracts Administrator

About Ignite

Ignite is an ISO 9001:2015 and CMMI Services Level 3 certified, Service‑Disabled Veteran‑Owned Small Business (SDVOSB) headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and strives to be the preeminent provider within this business space. Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do.

Ignite is seeking an experienced Intermediate Contracts Administrator to join our team located in Huntsville, AL. This is a fully on‑site role. The administrator will manage cradle‑to‑grave contract administration for assigned government and commercial contracts or subcontracts from proposal development through final closeout.

Key responsibilities include supporting proposal preparation and submission, developing small‑business plans, completing representations and certifications, ensuring compliance with the Truthful Cost and Pricing Data Act when required, supporting fact‑finding and negotiations, reviewing terms and conditions, and ensuring contract acceptance aligns with company policies and procedures.

After award, the administrator will serve as a key member of an integrated program team, providing guidance on contractual matters with strong support from an experienced management team.

The role also involves managing customer correspondence, fostering positive relationships, participating in technical and program review meetings, identifying, resolving, and documenting contractual performance issues, and coordinating cross‑functional efforts as needed.

• Reviews proposals, contracts, and other documents to ensure completeness, accuracy, and acceptability for upper‑level approval.
• Submits proposals, bids, SDRLs/CDRLs, test and progress reports, small‑business reporting, and other exhibits that may be required for assigned contracts.
• Completes contractual documentation such as representations and certifications.
• Prepares requests for approval on new proposals and/or contracts in alignment with company and corporate policy.
• Participates in fact‑find submissions and assists or leads in the negotiation of contracts with customers.
• With the support of program managers and other leadership, helps foster the establishment of positive customer relationships and interactions throughout performance.
• Administrates most aspects of assigned contracts, including data entry into CostPoint.
• Monitors performance of assigned contracts to ensure compliance with contractual requirements and schedule, supporting program management and finance.
• Requests amendments to or extensions of contracts when necessary.
• Understands and can articulate contractual and other compliance requirements and relate them back to program performance decisions and business processes.
• Advises departments and assigned program teams of contractual rights and obligations.
• Maintains auditable contract and proposal databases, including the documentation of required approvals for all actions.
• Reviews all customer correspondence for assigned awards and responds as necessary.
• Establishes and maintains contact with customers to ensure the smooth working of the contract awarding process.
• Attends and participates in regular status and other meetings, including customer visits and tours, in support of assigned contracts.
• Helps support the approval of invoicing for progress payments, when necessary; provides intermittent support for payment receipt inquiries.
• Exercises sound judgement and maintains a high ethical standard when assisting in the resolution of contractual matters.
• Works with management and leadership to raise awareness and/or seek feedback on contractual concerns or other issues.
• Participates in opportunities for continuous learning, including regular company‑sponsored training and involvement in new awards.
• Supports audit readiness and provides audit support, as assigned.
• Occasional availability to include evenings and weekends when necessary to reach goals and deadlines.

• Analytical – Collects and researches data; uses intuition and experience to…