Administrative Assistant IV Deputy Director Assistant

Job Description - Administrative Assistant IV
- Human Resources - Deputy Director Assistant (028296) )

Job Description

Administrative Assistant IV
- Human Resources - Deputy Director Assistant (028296)

HUMAN RESOURCES

United States-Texas-HUNTSVILLE

Office and Administrative Support

Regular

Full-time

Travel No

Salary/Salary Range : $3,512.27 (RET 2.5% Less)

Monthly

Hazardous duty/Longevity Pay :
Longevity Pay

Work Site Visits :
No

Study Material :
No

Non-exempt

Feb 10, 2026, 6:00:00 AM

Feb 20, 2026, 5:59:00 AM

Performs highly complex administrative support work for the Human Resources Division. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

• Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; and responds to inquiries regarding technical program and administrative regulations, policies, and procedures.
• Coordinates work with departments of the agency, other agencies, organizations, officials, and the public; provides liaison with local, state, and federal agencies and private organizations; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures.
• Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents; receives, monitors, and tracks data and documents to ensure proper handling, distribution, and responses; and develops and maintains filing, record keeping, and records management systems to include automated information systems.
• Develops administrative and technical assistance policies and procedures; assists in researching technical and policy issues; researches, composes, designs, and edits agency publications to include forms, manuals, and reports; and compiles and edits data, makes calculations, and prepares summaries and reports.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to review technical data and prepare technical reports.
• Skill to plan work in order to meet established guidelines.
• Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze,…