Administrative Associate II

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition S Title Administrative Associate II FLSA status Non-Exempt Hiring Salary

This position is a pay grade
6. Please see Pay Grade Table at: https://pa-hrsuit

Occupational Category Technical/Para-Professional Department College of Criminal Justice Division Division of Academic Affairs Open Date 02/11/2026 Open Until Filled Yes Educational and Experience Requirement

Associates degree in related field. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs a variety of advanced administrative duties for the Dean, Senior Associate Dean and Executive Assistant to the Dean within the College of Criminal Justice (COCJ) Dean's Office.

Primary Responsibilities

The Administrative Associate provides advanced, high-level support to ensure the seamless operation of the COCJ Dean's Office. This role serves as a primary point of contact for the college, managing executive logistics, financial processes, and office administration.

Executive Support & Coordination

Calendar Management:
Coordinates and manages complex schedules, appointments, and daily activities for the Dean and Senior Associate Dean.

Communications:
Prepares, reviews, and distributes routine and special correspondence, reports, and official documents.

Meeting Logistics:
Attends leadership meetings, records detailed minutes, and tracks follow-up actions, as needed.

Information Hub:
Serves as the primary point of contact for internal and external guests; manages phone inquiries and provides accurate departmental information. Handles sensitive and confidential information with a high degree of discretion and judgment. Coordinates with various university offices to support the Dean's Office operations.

Operations & Team Leadership

Records Management:
Maintains organized filing systems and update the faculty/staff directory.

Event Planning:
Assists in the coordination and execution of college-wide special events and programs, as needed.

Financial & Travel Administration

Procurement:
Manages all Dean's Office purchasing, handles P-Card transactions, and monitors expenses for budget compliance.

Travel Coordination:
Oversees all aspects of travel arrangements for the Dean's Office.

Inventory:
Orders and maintains a consistent inventory of office supplies.

Qualifications & Skills

Ability to interpret and apply complex institutional policies and procedures.

Strong data management skills (compiling, tracking, and reviewing reports).

High level of discretion and professionalism in a fast-paced academic environment.

Performs other related duties as assigned.

Other Specifications

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

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