Administrative Associate II

Hiring Salary

This position is a pay grade
6. Please see Pay Grade Table at: https://pa-hrsuit

S

Administrative Associate II

Non-Exempt

Technical/Para-Professional

College of Criminal Justice

Division of Academic Affairs

02/11/2026

Yes

Associates degree in related field. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Performs a variety of advanced administrative duties for the Dean, Senior Associate Dean and Executive Assistant to the Dean within the College of Criminal Justice (COCJ) Dean’s Office.

The Administrative Associate provides advanced, high-level support to ensure the seamless operation of the COCJ Dean’s Office. This role serves as a primary point of contact for the college, managing executive logistics, financial processes, and office administration.

• Calendar Management:
  Coordinates and manages complex schedules, appointments, and daily activities for the Dean and Senior Associate Dean.
• Communications:
  Prepares, reviews, and distributes routine and special correspondence, reports, and official documents.
• Meeting Logistics:
  Attends leadership meetings, records detailed minutes, and tracks follow-up actions, as needed.
• Information Hub:
  Serves as the primary point of contact for internal and external guests; manages phone inquiries and provides accurate departmental information. Handles sensitive and confidential information with a high degree of discretion and judgment. Coordinates with various university offices to support the Dean’s Office operations.

• Records Management:
  Maintains organized filing systems and updates the faculty/staff directory.
• Event Planning:
  Assists in the coordination and execution of college-wide special events and programs, as needed.

• Procurement:
  Manages all Dean’s Office purchasing, handles P-Card transactions, and monitors expenses for budget compliance.
• Travel Coordination:
  Oversees all aspects of travel arrangements for the Dean’s Office.
• Inventory:
  Orders and maintains a consistent inventory of office supplies.

• Ability to interpret and apply complex institutional policies and procedures.
• Strong data management skills (compiling, tracking, and reviewing reports).
• High level of discretion and professionalism in a fast-paced academic environment.

Performs other related duties as assigned.

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Full Time

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court.

Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code
51.215.
Annual Security and Fire Safety Report