Administrative Associate III - Student Affairs Administrative Associate; Internal

Overview

Title
:
Administrative Associate III - Student Affairs Administrative Associate (Internal Applicants Only)

Requisition
: S

FLSA Status
:
Non-Exempt

Hiring Salary
:
This position is a pay grade 07. Please see Pay Grade Table at: https://pa-hrsuit

Occupational Category
:
Technical/Para-Professional

Department
:
Student Wellness

Division
:
Division of Student Affairs

Open Date
: 02/05/2026

Open Until Filled
:
Yes

Educational And Experience Requirement
:
Associates degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Must be a current Sam Houston State University employee in order to be considered for this position.

Performs complex administrative assistant duties for the Division of Student Affairs at the Conroe Health Professions Building Campus, Student Affairs Suite. Supports the work of multiple Student Affairs departments at this location.

Provides departmental or university information to students, departments, and staff. Schedules appointments and activities. Reviews, revises, and interprets policies and procedures. Compiles, tracks, and reviews data and reports. Attends meetings and take notes. Prepares, reviews, revises, and distributes documents and correspondence. Orders and maintains supply inventory. Handles P-Card purchases and monitors expenses. Utilizes the electronic medical records system (EMR) used by the Student Health and Counseling center to schedule student visits at this location.

Supports the Disability Services staff onsite with proctoring and scheduling as needed. Serves as the primary liaison between administrative support staff for main campus Student Affairs Department and this satellite Student Affairs location. Manages day-to-day office suite needs and communications. Coordinates schedules and supervises student staff supporting the departments in the office suite. Performs other related duties as assigned.

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Proficient in the use of the electronic medical records system (EMR). Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Strong organizational and customer service skills needed.

Full Time / Part Time
:
Full Time

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court.

Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code 51.215.

Annual Security and Fire Safety Report