Administrative Coordinator III MABS temporary

Requisition

S

Administrative Coordinator III for MABS (full-time, temporary)

Non-Exempt

This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuit

This is a full-time, temporary, benefits eligible, grant funded position expected to end on or before 10/31/2029. Continuation of the position is contingent upon continued funding.

Technical/Para-Professional

Dept of Molecular & Cellular Biology

Division of Academic Affairs

06/23/2026

Yes

Bachelor’s degree with four years of relevant administrative assistant experience. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Performs advanced and complex administrative support duties for the Master’s in Applied Biomedical Sciences (MABS) program in the College of Osteopathic Medicine.

This is a full-time, temporary, benefits eligible, grant funded position expected to end on or before 10/31/2029. Continuation of the position is contingent upon continued funding.

Provides administrative and budgetary support for the Master’s in Applied Biomedical Sciences (MABS) program in the College of Osteopathic Medicine (COM), including daily operations, expense monitoring, and compliance with university and federal regulations.

Manages calendars, meetings, correspondence, travel arrangements, and departmental events for the department chair and faculty.

Oversees budget requests, P-Card transactions, account expenditures, and financial reporting, maintaining accurate records.

Implements and monitors departmental processes, project timelines, and policies; identifies and addresses potential issues.

Trains faculty on budget procedures, promotion processes, and workload compliance.

Serves as a liaison with university departments, faculty, staff, students, and external partners.

Maintains secure records related to grant-funded projects and personnel, ensuring deadlines and reporting requirements are met.

Supports COM initiatives. Performs related duties as assigned.

Requires detailed knowledge of university infrastructure, policies and procedures, and office systems.

Requires thorough knowledge of grant administration practices, budgeting principles, and compliance standards.

Ability to interpret complex guidelines, manage multiple priorities, and maintain a high level of accuracy and organization.

Demonstrated ability to solve problems, anticipate project needs, and support continuous improvement of grant-related processes.

Strong organizational skills, attention to detail, and exceptional communication skills.

Full Time Temporary

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court.

Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

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