Administrative Coordinator II - Educational Operations

Requisition

S

Administrative Coordinator II - Educational Operations

Non-Exempt

This position is a pay grade 10. Please see Pay Grade Table at: https://pa-hrsuit

Technical/Para-Professional

College of Osteopathic Medicine

Division of Academic Affairs

07/08/2026

Yes

Bachelor’s degree in a related field. Three years relevant professional experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Performs advanced administrative support duties and serves the College of Osteopathic Medicine (COM) Dean’s Office by helping with the operations of the college and educational affairs. Supports COM programming, assists with grants, program development, and collaborative initiatives with external stakeholders.

Performs complex duties for the College of Osteopathic Medicine (COM). Performs advanced administrative coordination functions requiring independent work toward defined outcomes, including developing new processes, interpreting policy, and responding to evolving operational needs with a high degree of initiative and discretion. Provides grant assistance, including coordination of proposal components, tracking submission timelines, supporting reporting requirements, and facilitating communication among internal and external partners.

Supports program development and implementation for COM educational initiatives, including planning, logistics, and continuous improvement of new and existing programs. Coordinates COM programming, special projects, strategic initiatives, and departmental processes across departments and stakeholder groups. Manages meetings and communications involving faculty, staff, students, and external partners. Monitors project timelines, identifies challenges, and recommends process improvements to enhance efficiency and effectiveness.

Supports Dean’s Office initiatives, activities, facility needs, and special projects. Collects, maintains, and submits materials for compliance. Tracks and monitors committee service. Collects, reconciles, and maintains Dean’s Office and Educational Affairs data. Maintains pertinent policies and procedures, ensuring documents remain current and accessible. Submits invoices and payment requests. Works with executive staff to arrange meetings related to student matters. Runs reports on expenditures, travel, and other college-level transactions.

Collaborates with faculty, staff, students, and campus partners to enhance Dean’s Office operations and college educational programs. Performs other related duties as assigned.

Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.

Full Time

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court.

Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report