Administrative Associate III

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package , competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition S Title Administrative Associate III FLSA status Non-Exempt Hiring Salary This position is a pay grade
7. Please see Pay Grade Table at:
https://pa-hrsuit . Occupational Category Technical/Para-Professional Department Visitor Services Division Division of Enrollment Open Date 09/09/2026 Open Until Filled Yes Educational and Experience Requirement Associate's degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs complex administrative functions primarily for the department of Visitor Services and provides partial administrative support to Admissions and Enrollment Services for Medical and Health Professions.

Primary Responsibilities Performs complex administrative functions primarily for Visitor Services, including purchasing, budget and financial recordkeeping, reporting, policy interpretation, and student hiring processing. Provides departmental or university information to students, families, departments, and staff. Schedules appointments, activities, and departmental events. Reviews, revises, and interprets policies and procedures. Compiles, tracks, and reviews data and reports. Attends meetings and takes notes. Prepares, reviews, revises, and distributes documents and correspondence.

Orders and maintains supply inventory. Handles P-Card purchases and monitors expenses. Creates and maintains manuals and resources for office operations. Identifies and implements best practices to improve departmental processes and efficiency. Provides recruitment presentations and event coordination support and coordinates with campus partners in planning and executing recruitment and visitor events. Creates and distributes updated resources supporting daily Visitor Services operations.

Provides partial administrative support to Admissions and Enrollment Services for Medical and Health Professions, including scheduling, correspondence, document preparation, purchasing and administrative processing, recordkeeping, reporting, and coordination of departmental activities. Assists with the coordination and direction of student workers and departmental activities as assigned. Performs other related duties as assigned. Other Specifications Strong team player with a commitment to customer service and providing a positive experience for prospective students, families, and campus visitors.

Ability to communicate and work effectively with administration, faculty, staff, students, and the public, including supporting teams and operations at geographically separate locations. Excellent written and verbal communication skills. Demonstrates personal initiative and the ability to work independently in a rapidly changing environment. Requires a general knowledge of standard office functions and good knowledge of procedures and practices. Must be able to use standard office software, apply policies and procedures, maintain accurate records, coordinate multiple activities, and solve routine administrative and operational problems.

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