Graduation Specialist III

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package , competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition S Title Graduation Specialist III FLSA status Non-Exempt Hiring Salary This position is a pay grade
6. Please see Pay Grade Table at:
https://pa-hrsuit . Occupational Category Technical/Para-Professional Department Registrar Division Division of Enrollment Open Date 08/31/2026 Open Until Filled Yes Educational and Experience Requirement Associates degree in a related field. Three years of related experience or experience in a related field. Certifications may be required. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position Performs specialized duties for the Registrar’s Office. Primary Responsibilities Evaluates degree plans with a basic knowledge of all degree programs (majors/minors, etc.), their specific requirements, and calculates grade point averages or grade point deficiencies. Confirms degree candidate’s status of degree eligibility. Identifies degree candidate’s initial status as well as final, end of term award, or denial of degree decision.

Maintains individual student degree plans by processing requested substitutions to the student plans using Degree Works. Reviews and interprets advisor’s notes along with submitted exception forms. Maintains records of conversation exchanges with students. Effectively communicates with internal and external stakeholders. Provides thorough and professional written and verbal communication to students and campus partners. Processes various curriculum changes received in Banner in accordance with the various restrictions associated with degrees, majors, and minors.

Generates reports through Cognos software to verify accuracy of student data. Maintains scanned documentation of student confidential records. Assists with key components in preparation of commencement. Verifies degree candidate names for the commencement program, graduation honors, and preparation of seating cards for applicable candidate participation along with honors recognition. Attends all ceremonies, which requires physical exertion leading up to, during, and at the conclusion of the events.

Responsible for set-up and breakdown of various elements for commencement that require the ability to stand for long periods of time. Assists with specialized projects as needed. Requires compliance with the Family Educational Right to Privacy Act ( FERPA ) regulations and exercise a high level of confidentiality regarding student records. Provides support of front counter operations…