Specialist II, Administrative Support - Facilities Capital Improvements

Title

Specialist II, Administrative Support - Facilities Capital Improvements

DT Facilities Planning

Northeast Campus

CLR - Clerical

FT - Regular

No

Starting Pay - $41,800

Monday - Friday 8:00am – 5:00pm

This position is not eligible for remote work

The Administrative Specialist I position is responsible for providing senior‑level clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department‑specific knowledge.

• Performs senior‑level administrative and technical functions for the unit
• Makes technical decisions by applying policies, regulations, and protocols
• Organizes unit events
• Manages external stakeholders
• Performs high‑level, unit‑specific tasks
• Assists with Budget and Grant Management
• Schedules appointments and maintains calendars
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties

• Participates on behalf of the College in external community organizations and associations
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
• Supports the mission, values, goals, and principles of the College

Works under minimal supervision of assigned department leadership

Performs Other Related Tasks as Required

Associate's degree or 60 college hours and two (2) years' working experience related to the Essential Performance Requirements; or any equivalent combination of education and work‑related experience

• At least one (1) year’s working experience working in a college or university setting related to the Essential Performance Requirements
• At least one (1) year’s working experience using project management software
• At least one (1) year’s working experience handling and managing numerous transactions within limited time frames
• At least one (1) year’s working experience with professional service contracts and/or construction contracts

• Working knowledge of Construction and Project Management principles
• Knowledge of statutory requirements for public procurement
• Skilled in excellent customer service and interpersonal relationships including strong listening, verbal, and written communication
• Ability to work effectively in a collaborative environment with cross‑functional teams to organize and improve processes and workflows
• Ability to think critically to effectively solve and communicate problems in a fast‑paced environment where the demands for work are varied and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.

The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.