Public Safety Administrative Assistant (STF3269

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• Arrive on time for work, wearing appropriate attire, attend work regularly, and successfully complete the responsibilities of the position.
• Accurately perform general office duties and provide clerical support including, but not limited to answering phones/taking messages, word processing, directing customer inquiries, data entry, making signs/flyers, copying, maintaining electronic files, organizing, picking up mail, etc.
• Create forms, test, letters, and schedules.
• Order supplies; maintain the room reservations in Fire Science Training Center (FSTC).
• Set-up mailings, mail information packets, maintain mail lists and labels.
• Set-up appointments and meetings, including student visits.
• Assist with course creation, assignment of instructors, and management of course schedules.
• Maintain invoices, create purchase orders to pay invoices in a timely manner, and maintain running totals for budget balances.
• Coordinate and attend Advisory Committee meetings for Fire Science and Paralegal programs; transcribe minutes and distribute to members.
• Attend Public Safety Department meetings and Fire Science staff meetings; take, transcribe and distribute minutes.
• Communicate information to prospective and current students regarding various Public Safety programs.
• Assist various Public Safety programs in their admission and selection processes.
• Accurately track and complete all forms related to the certification and testing of students through the Kansas Fire & Rescue Training Institute (KF&RTI), in accordance with their guidelines.
• Accurately complete and submit all forms related to firefighter funding as administered by KF&RTI, in accordance with their guidelines.
• Perform duties related to all training academies offered. This includes answering inquiries, enrollment, wait lists, and related paperwork.
• Assist with travel arrangements for faculty and program coordinator, as needed.
• Comply with HutchCC policies, procedures, and practices.

• Perform other responsibilities as assigned by the Department Chair/Fire Science Program Coordinator.
• Work some evenings and weekends.
• Serve actively on campus committees.