Activities Lead Administrative Assistant - Hutchinson, MN

Activities Lead Administrative Assistant

Hutchinson Public Schools is seeking an Activities Lead Administrative Assistant at the High School. This position will carry out lead administrative assistant duties as the primary Administrative Assistant to the Activities Director. Work efficiently to provide support and assistance to students, staff and the public. Maintain a high level of ethical behavior and confidentiality of any information regarding students, personnel and all job-related matters.

The salary range for this position is $22.36 per hour - $25.36 per hour. Salary is dependent upon education and experience. This position will work 210 days per year, 8 hours per day.

Responsibilities Include:

• Administrative Support
• Provide assistance to Activities Director and High School Principal
• Assist in maintaining security
• Provide general clerical duties (update documents, mail, phone, etc.)
• Maintain equipment, supplies and service
• Accounts Receivable
• Receive, verify and record all cash receipts and deposits
• Keep day-to-day records of deposits for school activities
• Maintain and reconcile petty cash
• Work with Administration to maintain budgets
• Public Relations
• Public relations/customer service for students, parents and staff
• Greet visitors, answer or direct public as required
• Answer phones, take messages, transfer calls
• Purchasing
• Process purchase orders
• Process expense vouchers and invoices for payment
• Code purchases to appropriate budget codes
• Maintain school purchasing card and other credit cards
• Activities Coordination
• Concessions
• Ordering and Inventories
• Schedule workers
• Purchase and train on equipment
• Stock change drawers
• Event Coordination
• Graduation
• Prom
• Home football game staffing
• Student recognition and awards - academic, sports, attendance
• Register students for academic and athletic activities, collect fees and paperwork, monitor student eligibility
• Update website information as it relates to the Activities Department
• Other duties as assigned

Essential

Skills:

Professional communication skills and proficiency in computer software including Google (Gmail, Docs, Sheets) and Microsoft (Word, Excel).

Education Requirements:

High School Diploma or GED. Associate's Degree preferred, but not required. Benefits Include:
Paid Holidays Sick Leave Health, Dental, Life Insurance, Short-term Disability, Long-term Disability Retirement Plan with employer contribution.

Hutchinson High School is a state-of-the-art, comprehensive high school serving students in grades 9-12 with an enrollment of approximately 900 students. Our facility was completely renovated in 2018 and employs a well-articulated college and career pathway model for all students in grades 9-12 called Tiger Path Academies.