Administrative Assistant Office of Consecrated and Judicial Vicar - Archdiocese

Overview

The Administrative Assistant for the Office of Consecrated Life (OCL) supports the administrative needs of the Delegate for Consecrated Life in concert with the 1,000 consecrated men and women in the 126 communities throughout the Archdiocese of Washington. This is a full-time, in-office role located in the Pastoral Center in Hyattsville, Maryland. In addition to supporting the Delegate for Consecrated Life, this role will also support the Judicial Vicar as needed.

This is a full-time in-office role and the pay range is: $28.00 to $30.00 per hour with excellent benefits.

• Prepare and edit letters to religious superiors and communities
• Prepare and edit memos for the Delegate
• Assist the Delegate in sending out applications to religious communities for grants
• Phone point of contact to screen and direct questions from religious communities
• Manage the logistics of meetings including scheduling, meeting rooms, and communications
• Maintain accurate and current database and files of religious men and women’s communities, secular institutes and order of virgins
• Communicate with and support NRRO around the annual appeal
• Participate in annual mailings for the Kennedy Directory
• Maintain databases of letters sent by the Delegate, and letter templates such as Christmas and Easter Cards, short notes and acknowledgement letters
• Work with the website and digital media office to publicize events for OCL
• Ensure Child Protection compliance for all in the ADW consecrated life: assist religious communities to sign up for Virtus classes, and scheduling for fingerprinting and background checks in collaboration with the Office of Child Protection
• Send out communications for OCL events and, as needed, for deaths and various announcements via a newsletter
• Occasional visits on behalf of the Delegate

• Assist Delegate with coordinating, planning and on-site logistics to include Days of Reflection for Religious
• Support Jubilee Mass and Luncheon for religious, including writing biographies of Jubilarians submitted to The Catholic Standard
• Coordinate, plan and on-site logistics for workshops for religious
• Coordinate, plan and on-site logistics of vocation discernment days annually for high school girls and another for college women
• Coordinate, plan and on-site logistics of the 8th grade Vocations Mass annually
• Coordinate, plan, and print the women’s religious Vocations Poster annually
• Occasionally write pieces highlighting a certain religious order in the ADW for publication on the archdiocese’s blog and/or The Catholic Standard

• Good understanding of the Catholic Faith
• Good understanding or disposition toward the specificities of consecrated men and women
• Excellent ability to communicate well on the phone, by email, and in person
• Ability to handle confidential and sensitive information
• Ability to project a professional presence to those in consecrated life, with other staff members, and the public by phone, email, or in person
• Effective team player with strong interpersonal, communication, and customer service skills
• Ability to handle multiple tasks under time-sensitive deadlines
• Good capacity to work well with exterior deadlines as well as initiate their own

• Bachelor’s degree or equivalent work experience
• Excellent writing and proofreading skills
• Proficiency in suite of Microsoft Office tools:
  Excel, Word, Outlook
• Database expertise