Administrative Coordinator

Sales Administrative Coordinator

We are seeking an organized and proactive Administrative Coordinator to join our team. This position requires a mix of administrative support, customer interaction, and operational coordination. You will play a key role in ensuring the seamless operation of our busy department.

• Answer incoming customer calls and document service requests.
• Communicate customer needs and project details to the internal sales and operations teams.
• Serve as a primary point of contact for existing customers, providing professional and timely support.
• Enter project information, notes, and updates into company software systems.
• Maintain accurate records through data entry and administrative support functions.
• Input technician labor hours and timekeeping information into the system.
• Assist with preparing documentation for invoicing and billing processes.
• Support department leadership by handling administrative tasks and helping streamline daily operations.
• Coordinate and manage clerical activities to ensure projects and customer requests are properly tracked.

• 2+ years of administrative, customer service, or office support experience.
• Strong data entry and organizational skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong communication skills and ability to work effectively with customers and internal teams.
• Ability to manage multiple priorities in a fast-paced environment.

• Experience working with scheduling, payroll, dispatching, ERP, or service management software preferred.
• Background in electrical, HVAC, construction, or a related service industry highly preferred.
• Understanding of electrical service terminology and project workflows.
• Experience supporting field technicians or service operations teams.
• Familiarity with job costing, service ticket management, payroll entry, or invoice preparation.

This is an on-site, full-time position. The standard schedule is from 7:00 AM to 4:00 PM, with the flexibility to start as early as 5:00 AM.

Job Type &

Location:

This is a Permanent position based out of Hyattsville, MD.

Pay and Benefits:

The pay range for this position is $60000.00 - $79000.00/yr. Employee Benefits Offered Healthcare:
Medical coverage options for staff. Pension:
Retirement and pension plan support. Disability:
Protection and insurance coverage for disabilities. Time Off:
Paid days off/vacation time.

Workplace Type:
This is a fully onsite position in Hyattsville, MD.

Final date to receive applications:
This position is anticipated to close on Aug 17, 2026.