Senior Manager – Facilities and Logistics Management

About Birlasoft:
Birlasoft is a global technology company enabling “next-generation” digital transformation through expertise in Cloud, AI, Data, and enterprise solutions. Combining industry proficiency with advanced digital capabilities, it helps businesses accelerate change with speed, scale, and purpose, delivering “future-ready” solutions that enhance agility, resilience, and customer experience. Part of the CKA Birla Group and led by Chairman Mrs. Amita Birla, Birlasoft’s nearly 12,000 professionals drive innovation while building a diverse, inclusive, and learning-oriented culture.

With a strong focus on sustainability and long-term value creation, Birlasoft transforms enterprises and communities, earning its reputation as a trusted partner and one of the best places to work.

Role:
Senior Manager – Facilities and Logistics management

Location:

Hyderabad

Experience :  15+ Years

Role & responsibilities:

Facilities & Infrastructure Management
Provide overall leadership for  facility operations , including office infrastructure, utilities, maintenance, housekeeping, and space management.
Oversee  vendor contracts and SLAs  related to facilities, security, housekeeping, transport, cafeteria, and technical services.
Drive  preventive and corrective maintenance programs  to ensure uninterrupted operations.

Security, Safety & Compliance
Ensure compliance with  SEZ, statutory, safety, fire, and environmental regulations .
Lead  security governance , access controls, CCTV, visitor management, and incident response.
Own  risk registers, audits, and corrective action tracking  for admin and facilities risks.

Workplace Operations & Employee Experience
Enable a  productive, safe, and engaging workplace environment  for employees and leadership.
Partner with HR, IT, and Business Leaders on  workplace initiatives, expansions, and relocations .
Act as the  single‑point escalation owner  for critical admin and infrastructure issues.

Financial & Vendor Management
Prepare and manage  annual admin and facilities budgets .
Drive  cost optimization , negotiations, and value realization from vendors.
Ensure timely  invoice validation, approvals, and compliance to financial controls .

Governance, Documentation & Data Management, ISO audits
Ensure adherence to  records retention, data disposal, and documentation policies .
Maintain updated  SOPs, compliance documents, risk registers, and audit trails .
Lead governance forums and reviews related to administration and facilities.

Leadership & Stakeholder Management
Lead and mentor  admin and facilities teams  across Hyderabad.
Represent administration function in  leadership meetings, audits, and customer visits .

Employee Transportation Management
Ensure seamless employee transportation services, including daily commute, airport transfers, and transportation for leadership, clients, and guests.
Manage end‑to‑end transportation vendor operations, including onboarding, SLA management, statutory compliances, and service quality.
Oversee transportation MIS, Validate and approve transportation invoices, ensuring accuracy and adherence to contractual and financial controls.
Demonstrate strong working knowledge of Employee Transportation Systems (ETS) and digital commute platforms such as Move Insync, Smart Commute, or equivalent tools.
Ensure transportation operations comply with safety standards, statutory requirements, and organizational policies

Electro‑Mechanical (E&M) Operations & Business Continuity
Ensure 100% uptime of critical electro‑mechanical infrastructure to support uninterrupted business operations.
Oversee operation and maintenance of critical electrical and mechanical equipment, including DG sets, UPS, transformers, AC units, LT/HT panels, and allied infrastructure.
Monitor equipment performance and ensure strict adherence to Preventive Planned Maintenance (PPM) calendars.
Track asset health, breakdown trends, corrective actions, and escalation management for critical systems.
Coordinate with internal teams and external service providers to ensure timely maintenance, statutory inspections, and compliance certifications.
Proactively mitigate operational risks through redundancy planning,…