Facilities Manager

Job Title:

Facilities Manager

Job Summary
The Facilities Manager is responsible for overseeing the day-to-day operations of office facilities and infrastructure. This role ensures that the workplace environment is safe, functional, and well-maintained. The Facilities Manager coordinates with vendors, manages office maintenance, handles space planning, and ensures smooth facility operations across all locations.

Key Responsibilities
1. Facility Operations Management
Manage daily operations of office facilities including housekeeping, security, and maintenance.
Ensure all office infrastructure such as electrical systems, HVAC, internet connectivity, and office equipment are functioning properly.
Conduct regular inspections to maintain workplace standards.
2. Vendor Management
Coordinate with external vendors for services like housekeeping, security, maintenance, and repairs.
Negotiate vendor contracts and monitor service quality.
Ensure timely service delivery and compliance with agreed SLAs.
3. Office Maintenance & Infrastructure
Plan and oversee repairs, maintenance activities, and facility upgrades.
Manage office furniture, workstations, meeting rooms, and common areas.
Ensure preventive maintenance schedules are followed.
4. Budget & Cost Control
Prepare and manage facility budgets.
Track operational expenses including rent, utilities, and maintenance costs.
Optimize facility costs while maintaining quality standards.
5. Space Planning & Office Setup
Plan seating arrangements and workspace allocation.
Support office expansion, relocation, and infrastructure setup.
Coordinate with internal teams for workspace requirements.
6. Compliance & Safety
Ensure compliance with local regulations, fire safety norms, and workplace safety standards.
Conduct safety audits and emergency preparedness checks.
7. Asset & Inventory Management
Maintain records of office assets, equipment, and inventory.
Track asset movement and coordinate repairs or replacements.
8. Employee Support
Address employee facility-related concerns such as seating, access cards, parking, and office environment.
Ensure a smooth facility experience for employees and visitors.

Required Skills
Strong vendor management and negotiation skills
Good knowledge of office infrastructure and facility operations
Budget management and cost control
Problem-solving and organizational skills
Communication and coordination abilities

Preferred Qualifications
Bachelor’s degree in Administration, Facilities Management, Engineering, or a related field
3–6 years of experience in Facilities or Workplace Operations
Experience managing multiple office locations is an added advantage

Language Requirements
Telugu – Mandatory
English – Professional working proficiency
Hindi – Mandatory