Administrative Assistant - Idaho Falls

Overview

Req . Travel:
Up to 25%. Number of Openings: 1.

Achesieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive into complex challenges with the best in the industry.

If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.

Baker is an EOE Disability/Veterans Employer.

Applicants with disabilities who require a reasonable accommodation for any part of the application process may request accommodation by emailing hrtech or calling and asking for HR.

• The Administrative Assistant I will provide clerical and administrative support to one or more managers/departments within Shared Services or a Region.
• Perform general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
• Types correspondence
• Maintains hard and electronic files
• Handles materials and documents in a professional and discreet manner
• Pulls reports, bid bonds, preconstruction documents, etc.
• Codes and tracks invoices
• May assist with timekeeping, payroll, and/or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
• May coordinate travel arrangements for manager(s)
• May set up and coordinate meetings and conferences
• Answers phones promptly and in a professional manner
• May order and maintain office supplies for the assigned area of responsibility (e.g., kitchen and bathroom supplies)
• May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

• High School diploma or equivalent or 2 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and Power Point

The following competencies are needed to successfully perform this job:

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions