Office Coordinator

About the Office Coordinator position

Are you a hardworking, highly energetic individual looking for an opportunity to advance your career? If you are a highly organized worker‑bee able to thrive in a fast‑paced environment, we have the perfect job for you! We are looking for a reliable Office Coordinator willing to help our office operate effectively daily so employees can perform to their highest ability. If you want to join a company and directly impact the overall health and happiness of its employees, we’d love to hear from you!

• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems
• Help schedule agendas/travel arrangements/appointments etc. for sales team
• Manage phone calls and correspondence (e‑mail, letters, packages etc.)
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Perform basic bookkeeping activities and update the accounting system in our CRM
• Deal and direct customers with complaints or issues to the right team members
• Answer Phone calls and log support tickets
• Monitor office supplies inventory and place orders
• Maintain a clean and organized office environment
• Assist in vendor relationship management
• Write office workflows for repetitive tasks
• Help other teams to write and execute office workflows
• Manage files and records in the CRM
• Ensure that all Client records are fully up to date in the CRM
• Enter office expenditures and office contracts payments and details, including rent, services in CRM
• Undertake basic bookkeeping activities and update the accounting system
• Manage office supplies inventory and place orders
• Participate in vendor relationship management
• Assist with the setup and execution of crucial internal team and external client meetings
• Represent MOATiT in meetings and at business events
• Visit client offices to conduct a client satisfaction survey

• Significant experience with basic bookkeeping principles and office management systems and procedures
• Experience with customer relationship management systems (CRM)
• Good practical experience with data entry and accounts
• Experience in customer service – IT / Tech support background will be preferred
• Strong communication and interpersonal skills with exemplary patience and professionalism
• Organized and reliable with prioritizing and multi‑tasking abilities
• Ability to follow through on tasks assigned
• Organization skills
• Basic understanding of Computers
• Bookkeeping and Accounting
• Excellent record‑keeping and Organization Skills