Administrator | CVAS National Producer Solutions

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

• This position is a Hybrid position based out of the states listed on the job posting.

The Administrator, CIVAS Producer Solutions plays a critical role in supporting CIVAS operations through the coordination and administration of a wide range of business processes, including insurance certificates, vendor approvals, licensing requests, job database updates, and client service requests. This position ensures accuracy, timeliness, and compliance across operational activities, allowing appraisers and business leaders to focus on delivering exceptional client service.

The ideal candidate is a highly organized, detail-oriented professional who thrives in a fast-paced environment, excels at managing multiple priorities, and enjoys being a trusted operational partner to internal and external stakeholders.

• Facilitate the creation of insurance certificates.
• Act as a trusted partner; building strong relationships with the management team through timely, relevant, thorough, and tailored communication.
• Complete vendor approval requests on behalf of CVAS appraisers, which may include collecting required documents, managing applications and accompanying documents.
• Troubleshoot allocation issues for appraisers.
• Process requested job changes in the CVAS internal jobs database.
• Process temporary licensing requests for producers; this includes researching and identifying the correct application and ensuring all requirements are met prior to submission.
• Respond to requests from clients and producers for hard copies of appraisal reports.
• Manage and maintain administrative functions for CIVAS operations. Full understanding of company policies and guidelines is critical so that all operations are interpreted correctly and followed in accordance with company policies, ensuring smooth business operations.

• Bachelor’s degree in Business or a related field.
• 2+ years of administrative, operations, or coordination experience (professional services, real estate, financial services, or similar environments preferred).
• High proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and follow-through.
• Ability to manage multiple priorities in a deadline-driven environment.
• Professional discretion in handling confidential information.

Approximate Compensation Range for this Role: $23/hour to $26.50/hour. Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15 days of vacation annually.

Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.

Applications will be accepted on an ongoing basis.

Applicants must be currently authorized to work in the United States on a full-time…