Administrative Assistant 2, Idaho Falls Campus

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Idaho Falls

NOT eligible for remote work, on-campus position

Idaho State University, established in 1901, is aCarnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand,natural beauty of the West.

We invite you to apply to be a part of our University community!

To perform complex secretarial, office administration, and public relations assignments; perform related work.

The Successful candidate serves as a central operational anchor and primary liaison for the Idaho State University Idaho Falls Campus, the Critical Minerals and Energy Systems Center (CMESIC), and ISU partnership programs. Jointly funded by the Idaho Falls Campus and ISU’s Office of Research, this position operates with high autonomy to coordinate key stakeholders, including the ISU Idaho Falls Chief Campus Administrator, the ISU Assistant Director and Radiation Safety Officer of CMESIC, and program partners leadership.

The role ensures seamless campus operations, directly manages sensitive access control and confidential records, and delivers administrative support across high-profile facilities and multi-institutional partnerships.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Campus Support and Administrative Duties (70%)

• Directly manage office equipment systems, inventory forecasting, and supply procurement.
• Support purchasing, invoicing, and financial reconciliation processes across multiple campus units.
• Facilitate classroom and meeting room reservation logistics and space utilization systems.
• Facilitate new hire onboarding processes, packet preparation, and administrativeintegrations.
• Deliver advanced backup support for the Student Services Help Desk and support ISUIdaho Falls ADA Testing.
• Collaborate with campus leadership to plan, coordinate, and execute strategic events,marketing initiatives, and promotional campaigns.
• Gather,synthesize, and compile complex data for strategic campus reports.
• Oversee the issuance, authorization, and administrative tracking of campus badges, parking passes, and key access systems.
• Manage andcurate campus email listservs to ensure targeted, effective communication.
• Track,manage, and optimize office assignments, space allocation, and overall facility usage.
• Direct cashiering functions, revenue processing, and associated financial tracking forcampus services.

Administrative Functions for ISU Idaho Falls CMESIC/University Partnership Building (30%)

• Manage training profile databases, ensuring accurate assignment and compliance tracking for facility- and lab-specific safety requirements.
• Coordinate and schedule imperative facility and safety walkthroughs in the CMESIC building alongside the Radiation Safety Officer and facility managers.
• Oversee access control and multi-institutional credentialing—managing, printing, and tracking specialized CMESIC facility/lab badges, campus proxy cards, and facility credentials.
• Directly handle highly sensitive, proprietary, and confidential information regardingISU and…