Accounts Payable & Receivable Specialist

The Antwi Group is seeking an organized, accurate, and dependable Accounts Payable / Accounts Receivable Specialist to join our Finance & Accounting Department.

Working under the direction of the Finance & Accounting Department Manager and Senior Accountant
, the Accounts Payable / Accounts Receivable Specialist will support the organization’s day-to-day financial operations by maintaining vendor invoices, customer invoices, payments, account balances, financial documentation, and related accounting records.

This position will be responsible for helping ensure that approved company obligations are processed accurately and that amounts owed to The Antwi Group and its businesses are properly invoiced, recorded, monitored, and reconciled.

The successful candidate should demonstrate exceptional attention to detail, strong organizational abilities, professional communication, confidentiality, and a disciplined approach to financial documentation.

• Manage assigned accounts payable and accounts receivable activities.
• Receive, review, and organize vendor invoices.
• Verify that invoices contain appropriate supporting documentation.
• Enter approved vendor invoices into the company’s accounting system.
• Maintain accurate vendor account information.
• Match invoices with approved purchase or expense documentation when applicable.
• Identify duplicate, incomplete, or potentially inaccurate invoices.
• Research invoice discrepancies and coordinate corrections.
• Prepare approved invoices for payment processing.
• Maintain payment schedules and monitor upcoming obligations.
• Record approved vendor payments accurately.
• Reconcile vendor statements and account balances.
• Maintain organized accounts payable records.
• Prepare and issue customer or client invoices as authorized.
• Record customer payments and apply them to appropriate accounts.
• Maintain accurate customer account balances.
• Monitor outstanding accounts receivable.
• Prepare accounts receivable aging reports.
• Conduct approved professional follow-up regarding outstanding invoices.
• Research customer-payment discrepancies.
• Assist with refunds, credits, or account adjustments after appropriate authorization.
• Reconcile accounts receivable records with accounting-system balances.
• Assist with bank and payment-platform reconciliations when assigned.
• Prepare accounts payable and receivable reports.
• Assist with monthly, quarterly, and annual accounting closing processes.
• Maintain organized electronic and physical financial documentation.
• Assist accountants with supporting schedules and reconciliations.
• Follow established payment-authorization and financial-control procedures.
• Protect confidential company, vendor, customer, banking, and financial information.
• Report unusual transactions, payment requests, or suspected financial irregularities to appropriate Finance & Accounting personnel.

Accounts payable responsibilities may include:

• Vendor invoices
• Expense documentation
• Invoice entry
• Vendor records
• Payment scheduling
• Payment documentation
• Vendor statement reconciliation
• Purchase documentation
• Credit memos
  
  Outstanding obligations
• Accounts payable aging
• Payment records

The Specialist will help ensure that company obligations are properly documented before being processed for payment.

Accounts receivable responsibilities may include:

• Customer and client invoices
• Invoice distribution
• Customer account records
• Payment tracking
• Payment application
• Outstanding balances
• Accounts receivable aging
• Approved collection follow-up
• Credits
• Refund documentation
• Payment discrepancies
• Customer account reconciliation

The Specialist should maintain professional communications when contacting customers or clients regarding outstanding balances.

Vendor invoices should be…