Associate Clinical Trials Administrator

Company Overview

PROCEPT Bio Robotics is a medical device company dedicated to improving patient outcomes by developing innovative surgical robotics for benign prostatic hyperplasia (BPH). The organization prioritizes patient care, surgeon effectiveness, and continuous career growth for its employees.

The Associate Clinical Trial Administrator provides essential administrative support to the Clinical and Medical Affairs team, ensuring efficient trial execution and compliance.

• Update clinical project progress using tracking tools provided by project leads, including clinical study progress, Trial Master Files (TMFs), and vital documents.
• Assist in developing and refining tracking tools as needed.
• Oversee the Engineering Change Order (ECO) process for documents created or updated by the team: create ECO numbers, initiate ECOs, and track completion through document release.
• Create redlined documents and draft change history under project lead supervision.
• Prepare, package, and send documents and materials to clinical trial sites and vendors.
• Receive and review clinical study documents (including regulatory documents) for accuracy, compliance with SOPs, ISO standards, industry guidelines, and regulations.
• Ensure timely and accurate updates to all trackers and archive historical versions appropriately.
• Review vendor and site invoices for accuracy, communicate discrepancies, obtain internal approval, and forward invoices for payment processing.
• Follow up regularly with the accounting team for payment status updates.
• Assist with organization and management of internal team meetings, investigator meetings, and other clinical trial-specific meetings.
• Maintain compliance with PROCEPT Bio Robotics Quality Management System and EHS policies.

• Bachelor’s degree in a scientific or health‑care discipline preferred; equivalent education and experience acceptable.
• 1–2 years of experience in the medical device industry with involvement in clinical research activities preferred.
• Superb verbal and written communication skills.
• Excellent organizational skills and strong attention to detail.
• Ability to work independently and collaboratively in a team environment.
• Highly proficient with Microsoft Office Suite.
• Demonstrated computer skills, preferably with spreadsheets, word processing, database, and other applicable software programs.
• Ability to use critical thinking to analyze problems requiring multiple factors and approaches.

$82,110 to $96,600