Excavation Accounting Coordinator

Position Summary

MD Landscaping is seeking a detail-oriented and proactive Excavation Accounting Coordinator to manage all invoicing and collections for our excavation clients. This role is essential in ensuring accurate billing, timely payments, and clear communication with both internal teams and customers.

Prepare and send invoices to excavation clients using Quick Books. Follow up on outstanding payments and maintain accurate records of collections. Communicate professionally with clients regarding billing inquiries or issues.

Assist the estimator in preparing project bids and securing signed contracts. Utilize Statements of Value to support billing and project documentation.

Provide regular updates and reports on billing status and project progress to the Controller or Manager. Collaborate with internal teams to ensure alignment on project timelines and billing milestones.

Maintain organized digital and physical records of all billing-related documents. Use Microsoft Office tools (Excel, Word, Outlook) to manage documentation and communication efficiently.

• Previous experience in an A/R, billing, or accounting role
• Proficiency in Quick Books
• Background in construction (field or office experience)
• Strong skills in Microsoft Office, especially Excel and Outlook
• Excellent communication and follow-up skills
• Ability to work independently and manage multiple tasks simultaneously

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• Perk Spot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.