Executive Assistant

Location: McCall

Job Summary:

The Executive Assistant (EA) provides high-level administrative and operational support to the President/CEO and Senior Management Team of Brundage Mountain Holdings (BMH) and Brundage Mountain Resort (BMR). This role is essential to ensuring effective executive coordination, seamless communication across departments, and the execution of strategic and operational priorities.

The EA must be highly organized, technically proficient, and able to operate with discretion, professionalism, and a solution-focused mindset in a fast-paced environment. This role requires someone who is genuinely advanced in Microsoft 365 (not basic user proficiency), with the ability to independently manage complex workflows, communications, and cross-functional priorities.

Essential Duties and Responsibilities:

Executive and Administrative Support:

Provide high-level administrative support to the CEO, CFO, GM, and Senior Leadership Team Manage complex calendars, scheduling priorities, and competing executive demands

Coordinate travel arrangements, itineraries, and logistics for leadership

Maintain strict confidentiality and discretion regarding all executive and ownership matters

Coordination and Communication:

Coordinate weekly planning sessions between CEO, CFO, and GMDraft, prepare, and distribute executive-level communications as needed

Coordinate with external partners, consultants, and third-party developers as needed

Ownership & Stakeholder Support:

Support communication and coordination with ownership group stakeholders

Organize meetings, materials, and documentation for ownership-related activities

Maintain secure and organized digital filing systems for ownership and executive materials

Ensure confidentiality and professionalism in all ownership-related interactions

Document Preparation and Systems Management:

Create, edit, and format documents, spreadsheets, and presentations for executive use Ensure all materials are accurate, professional, and aligned with organizational standards

Maintain and manage digital document systems, shared drives, and internal portals

Support Microsoft 365 collaboration tools (Outlook, Teams, SharePoint, Excel, etc.) at an advanced level

Job Qualifications:

Bachelor’s degree in Business Administration, Communications, or related field preferred5+ years of experience supporting senior executives, preferably at the C-suite level

Experience working with ownership groups, boards, or high-net-worth stakeholders strongly preferred

Background in real estate development, hospitality, or resort operations is a plus Exceptional time management skills

Excellent verbal and written communication skills

Exceptional organizational and project management skills

Strong problem-solving skills and solution-oriented mindset

Advanced technical proficiency in Microsoft Office 365;
Outlook, Teams, SharePoint, Excel, and other systems

Other Requirements:

Must successfully pass a national criminal background check

Valid driver’s license and ability to pass insurance driving history review

Ability to work a flexible schedule, including occasional evenings, weekends, and holidays

Ability to adapt to changing priorities and seasonal workload demands

Must be capable of performing in a high-trust, high-confidentiality executive environment
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