Project Coordinator

At DAVIS, we're redefining the way people experience construction by building success for all.

The Project Coordinator plays a key supporting role within the project team, ensuring smooth administrative operations and effective document management throughout the project lifecycle. This role requires a detail-oriented professional with strong organizational, communication, and technical skills to manage workflows, support compliance efforts, and maintain project documentation and logistics.

• Associate's degree or equivalent administrative support experience
• Decision making, research and analytical problem-solving skills
• Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands
• Possesses strong verbal and written communication skills, and interacts effectively at all levels within the organization
• Proficiency with the latest software

• Manages all project documents, including RFIs, submittals, shop drawings, change orders, material deliveries, and LEED documentation
• Assists in the trade partner bidding process by generating bid lists, soliciting trade partner commitments, issuing bid documents, and collecting bids
• Prepares subcontract agreements and purchase orders from drafts provided by the project team
• Provides overall administrative support to the team, including scheduling meetings, maintaining meeting notes, and issuing meeting minutes
• Prepares and monitors tracking logs for contract documents, submittals, shop drawings, RFIs, change orders, material deliveries, and LEED documentation
• Collects closeout documents including O&M’s, warranties, as-built drawings, and LEED documentation
• Actively participates and promotes a collaborative environment with project stakeholders
• Manages project priorities, organizes workflow, and plans for future tasks and projects

• Autonomy + Accountability:
  Work is prescribed and completed with partial autonomy, completed with a limited degree of supervision, accountable for work within own role only, but work completed could impact immediate team
• Business Impact:
  Impacts the quality, timeliness, and effectiveness of own team and teams that are closely related, recognizes how one's role contributes to the organization's goals, produces high-quality work that meets or exceeds expectations
• Talent Development:
  Has no supervisory responsibilities, focuses on own professional development, attends training and workshops to support continuous learning
• Problem Solving + Resiliency:
  Uses existing procedures to solve standard problems, analyzes information and standard practices to make judgments

• TRUST
• Excellence in Service – Fulfilling our clients’ highest expectations
• Inclusion – Ensuring a culture of respect and acceptance, where all employees have a sense of purpose and belonging
• Integrity – Exhibiting honesty and fairness while holding ourselves accountable for our actions
• Building Relationships – Creating and maintaining strong partnerships through leadership, creative solutions and hard work

The base salary (or hourly) range for this position is $55,000.00 - $75,000.00. DAVIS is committed to providing our employees with a competitive total compensation package that enhances your quality of life.

DAVIS offers a 100% employer-paid health care plan (to include family), life insurance, short- and long-term disability benefits, and an annual contribution to your HSA. DAVIS also offers annual incentive bonus, paid time off + annual holidays, financial benefits (401(k), Roth, and ESOP), FSAs, fertility and family-forming assistance, and continuing education.

Additional benefits include Employee Assistance Program (EAP), on-site fitness center, and parental leave. Eligible employees are provided a company vehicle or an auto allowance to support business activities.

The compensation and benefits information are provided as of the date of this posting. Benefits and incentive compensation may be subject to applicable eligibility.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.