Human Resources Operations Coordinator

Overview

ASCO is looking for a Human Resources Operations Coordinator to provide comprehensive operational, administrative, and financial support to our HR department. This hybrid role is based at our headquarters in Alexandria, VA and requires the employee to be within 75 miles of the site, working onsite approximately 2‑3 days per week.

• Coordinate day‑to‑day HR operational processes, ensuring workflows are completed accurately and on schedule.
• Coordinate with other ASCO departments on administrative, scheduling, and program operational processes.
• Assist with developing, tracking, updating, and maintaining departmental budget.
• Support the contracting needs of the department by uploading contract documents, monitoring the procurement process and department activity, and tracking renewals and termination.
• Support HR leadership with routine executive tasks, including calendar management and meeting coordination and logistics.
• Serve as the department credit card holder, process HR staff expenses, and perform monthly expense reconciliation.
• Respond to routine HR customer service inquiries and conduct basic research in response to staff questions regarding HR operations or processes.
• Maintain internal HR resources, templates, and documentation, including supporting internal portals and resource hubs in Workday.
• Support compliance‑related documentation and recordkeeping.
• Support scheduling, note taking, and follow‑up for meetings and action items.
• Perform additional tasks and projects assigned by HR leadership in support of the department.

• Bachelor’s degree or equivalent years of experience.
• 0–3 years of operational or administrative support experience within a professional environment, including customer service.
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Teams, Outlook) and an openness to embracing and learning new technology.

• 2+ years of administrative support experience with an HR team, including previous experience with budget or financial management.
• Experience with MS Office, HRIS systems (Workday), and Smartsheet.
• Understanding of general human resources policies and procedures.

• Excellent customer service skills and solution oriented, with the ability to identify process improvements and coordinate with others for increased and reliable seamless service.
• Strong organizational skills and attention to detail with a focus on quality.
• Strong interpersonal skills and an ability to build effective relationships.
• Ability to efficiently manage multiple projects simultaneously, while also being accountable to complete routine tasks.
• Excellent time management, multitasking, and organizational skills.
• Ability to work consistently in a collaborative, team‑oriented manner.
• Excellent communication skills, with ability to clearly convey and receive information.
• Committed to maintaining confidentiality and adept at handling sensitive information.

• Extended periods seated or standing at a desk.
• High use of computer and other office technology equipment.
• Must be able to lift up to 10 lbs.
• No travel required.

This non‑exempt position is based on 37.5 hours per week. The hourly rate range for this position is $29.79–$39.18. The range displayed reflects the minimum and maximum hourly rate ASCO expects to provide for a new hire for the position across the U.S. The final offer will be determined based on the selected candidate’s relevant experience and qualifications.

• Hybrid work environment
• Open leave policy
• Paid family leave
• 13 paid holidays per calendar year
• Staff appreciation days
• 401(k) with 7.5% employer contribution
• Medical, dental, vision coverage
• Employee assistance program
• Fertility and family forming benefits
• Healthcare concierge
• Flexible Spending Account(s)
• Healthcare savings accounts
• Disability and life insurance

ASCO is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.

Applications are accepted and reviewed on a rolling basis.