Accounts Payable Clerk

Overview

• Process vendor invoices and ensure timely, accurate entry into the ERP system
• Review, verify, and reconcile invoice discrepancies and resolve payment issues
• Maintain vendor accounts, including new vendor setup, W‑9 collection, and updates
• Monitor invoice approval workflows and ensure payables remain current
• Review and post system‑generated invoice entries for accuracy
• Process inventory and non‑inventory invoices submitted by internal business units
• Identify costs that require capitalization and ensure proper coding
• Respond to vendor inquiries and maintain strong working relationships

• Assist with month‑end and year‑end close processes
• Prepare journal entries and perform general ledger reconciliations as needed
• Support bank reconciliations and fixed asset accounting, including depreciation updates
• Review financial statement variances and provide follow‑up analysis
• Assist with accounting tasks for related corporate entities
• Support audits with required documentation and schedules

• Maintain updated vendor tax documentation, exemption certificates, and support 1099 preparation
• Identify sales and use tax on invoices and support tax filing processes
• Ensure compliance with internal controls, accounting policies, and GAAP standards

• Contribute to process improvements and internal control enhancements
• Support special accounting projects assigned by management
• Maintain confidentiality, accuracy, and professionalism at all times

• Bachelor’s degree in Accounting or equivalent experience (4+ years AP/accounting preferred)
• Strong organizational skills, attention to detail, and ability to meet ongoing deadlines
• Proficient in Microsoft Excel and Microsoft Office
• Experience working in an ERP environment (D365 experience is a plus)
• Ability to work independently and collaboratively with cross‑functional teams
• Strong communication, problem‑solving, and decision‑making abilities