Accounts Payable Specialist; Hybrid

Responsibilities

• Review and process accounts payable for assigned AVMA Professional Liability (PL) insurance lines of business and other operations areas as assigned.
• Process payments to carriers and insureds promptly, ensuring proper documentation is received before payments are processed.
• Review all incoming invoices and check requests for accurate documentation, paperwork, and approvals; enter data into the system for check and ACH processing; print and deliver checks per Accounting schedule.
• Reconcile payments to carriers, including individual check requests and any monthly statement payments and reports as needed; ensure carriers receive any required reports or documentation to correspond with payments sent to them; reconcile these reports to Accounting and Policy Maintenance systems appropriately.
• Investigate any differences by coordinating with Accounting Supervisor, IT or other business teams as needed.
• Assist in reviewing outstanding checks from customers and vendors on a monthly basis; coordinate re‑issuing checks as needed or assist with sending uncashed checks to appropriate state unclaimed funds offices in accordance with regulations.
• Respond to inquiries from vendors and internal departments regarding payment status.
• Maintain all accounts payable files in a well‑organized manner; monitor bank accounts for unauthorized transactions, ensuring check and ACH payments are sent to bank for authorization (including positive pay files, ACH authorizations) to avoid any rejected payments.
• Sort and file correspondence; perform miscellaneous clerical duties such as answering correspondence and providing reports or information as needed.
• Index incoming Accounting mail and all other payables accurately in the system on an ongoing basis.
• Perform monthly balance sheet reconciliations as assigned.

• Associate’s degree in Accounting or Finance, or a related field preferred.
• Minimum 2 years of related accounts payable experience.
• Excellent verbal and written communication skills, with ability to effectively interact with employees at all levels internally and externally.
• Ability to multi‑task and prioritize based upon business and departmental needs.

Pay Range: $21.35 - $24.00 hourly.

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80 Intermediaries is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.