Building Secretarial Position

Location: Gillespie

Duties

Essential Duties & Responsibilities:

Front Office & Communication

* Greet and assist students, parents, staff, and visitors in a professional and welcoming manner

* Answer and direct incoming phone calls, take messages, and respond to general inquiries

* Manage incoming and outgoing school correspondence, emails, and mailings

* Maintain a safe and organized front office environment

Student Records & Attendance

* Process student enrollment, withdrawals, and transfers

* Maintain accurate and up-to-date student records and cumulative files

* Record and monitor daily student attendance and notify parents of absences

* Generate attendance reports as requested by administration

Administrative Support

* Provide clerical support to the principal and administrative staff

* Prepare and distribute newsletters, flyers, announcements, and other school communications

* Schedule and coordinate meetings, appointments, and school events

* Order, track, and distribute office and classroom supplies

* Operate and maintain office equipment including copiers, printers, and fax machines

Health & Safety

* Contact parents or emergency contacts when students are ill or injured

* Follow protocols for visitor sign-in and building security procedures

* Assist with emergency drills and procedures as directed

Financial & Record Keeping

* Collect and record school fees, activity funds, and other payments

* Assist with basic bookkeeping and maintain financial records as assigned

* Prepare purchase orders and process invoices under the direction of administration

Qualifications

High school diploma or equivalent required;
Associate's degree preferred

* Proficiency in Microsoft Office Suite and student information systems (Skyward) preferred

* Strong organizational, communication, and interpersonal skills

* Ability to multitask and remain calm in a fast-paced environment

* Must pass a background check

Salary/Benefits

To be determined with selected candidate based on experience.

How to Apply

Interested applicants should send a letter of application and resume to:

Dr. Patrick McGinthy, Principal

Gillespie Middle School

412 Oregon Street

Gillespie, IL 62033

Email Address

pmcginthy

School District

(Use the "Apply for this Job" box below)..gcusd
7.org/

City Website

Gillespie

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

5/20/2026

Start Date

N/A