Office Support Assistant - University of Illinois Extension

Overview

Office Support Assistant - University of Illinois Extension — University of Illinois Extension Unit 24, McLeansboro. WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of people in Illinois and beyond. Through learning partnerships that extend knowledge and change lives, Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities.

Illinois Extension has operated for more than 100 years connecting citizens to the land-grant university and is based in the College of ACES, working with all colleges and units of the University of Illinois at Urbana-Champaign.

The Office Support Assistant works under the direct supervision of the County Director to support the needs of the Extension office.

• General Office Duties — Serve as primary staff to open and close the unit offices; act as first point of contact by answering telephone calls and assisting walk-in clients; assist in gathering, opening, and distributing mail; assist County Director, Unit Educators, and program support staff with clerical needs for programming (e.g., preparing materials, making copies, and room reservations); maintain all county mailing and email lists;
  
  assist volunteer groups with clerical needs as directed; maintain 4-H youth files and data entry for 4-H county enrollment and fair program for Hamilton County; take minutes for Unit 24 staff meetings and submit after County Director review; document accessibility.
• Fiscal — Report and transfer all fiscal expenditure/receipt documents as directed; replenish funds in postage meter and manage postal systems; solicit and handle donations (update database, prepare deposits, generate receipts); work with office staff on office supplies, educational supplies, and equipment ordering; perform additional fiscal duties as requested by the County Director and Unit Office Support Specialist; ensure accurate and timely submission of required reporting and prepare bank deposits for In/Out Account;
  
  prepare expense reports and invoices in Emburse; prepare 4-H premium checks.
• Misc — Other duties as assigned; comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.

Position requires work both in an office and in communities served; ability to travel between locations; valid driver’s license preferred. Some work may occur during evenings and/or weekends. May encounter varied environmental conditions; ability to move, transfer, and/or transport items up to 40 pounds (frequently up to 20 pounds); twisting, pushing, and pulling movements. For more details, contact Human Resources for the College of ACES .

High school diploma or equivalent. Any one or combination totaling six (6) months from: college coursework in any curriculum (15 semester hours equals six months) or work experience performing office/clerical activities, including use of computer systems.

Clerical and office environment experience.

• Ability to communicate clearly with a wide variety of people in a pleasant, composed, cordial manner.
• Ability to work independently while contributing as part of a professional office team.
• Computer proficiency, including Microsoft Office Suite.

This is a 100% full-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis. Expected start date as soon as possible. Salary: $39,159.90. See SUCSS for classifications: class specifications.

Applications must be received by 6:00 pm (Central Time) on June 12, 2026. Apply via the Apply Now button on the posting. If required, transcripts or credentials documentation must be provided by the first day of employment. For more information about this position, contact amess3 or .

At the University of Illinois Urbana-Champaign, every staff member helps shape what’s next. The university offers a competitive benefits package designed to support well-being, growth, and financial security.

The University conducts criminal background checks on all job candidates upon acceptance of a contingent offer and complies with applicable export control laws. Out-of-state candidates must establish Illinois residency within 180 calendar days. Sponsorship for work authorization is not available. The University is an equal opportunity employer and provides required employment notices and posters. Applicants with disabilities may request reasonable accommodations.

Requisition : 1036429