Administrative Assistant - Child Protection Unit Job Kane Illinois USA,Administrative/Clerical

Location: Kane

General Summary: Provide administrative support for the Assistant State's Attorney's assigned to the Child Protection Unit

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

Keep weekly stats of cases, tally at the end of each month and prepare a monthly report.

File Petitions for Adjudication, Termination for Parental Rights, Petitions to Revoke, and various Motions and send out notices with proof of service when necessary

Check mail and disperse appropriately

Coordinate service of case participants including personal service, publication and any necessary writs for court appearances.

Manage discovery requests including issuing subpoenas, following up on requests, and tendering documents with a proof of service.

Prepare documents as directed for proceedings such as Shelter Care, Adjudication, Disposition, and Termination Proceedings

E-file service return documents

Monitor SAOAN general email

Organize/move closed cases

Organize pulp pick up/office supplies order

Create discovery exhibit links

Liaison with DCFS

Run Leads and Criminal Histories on case participants

Run court call for the week.

Keep track of all files in the Family Data Base

Answer telephones, take messages, forward electronic mail to Assistant State's Attorneys and general receptionist duties

Assist in supervising and training interns by assigning tasks, checking work, and ensuring the completion of projects.

Cross train with administrative assistant in the Juvenile Division

Fill in for the administrative assistant in the Juvenile Division when that employee is out of the office

All other duties as assigned.

KNOWLEDGE,

SKILLS AND ABILITIES

REQUIRED:

Minimum of two years legal secretary experience

Working knowledge of legal terminologies

Familiarity with Word, Excel and Axon preferred

Time management skills, organized and capable of prioritizing

Strong communication skills

Ability to work independently and problem solve

Ensures confidentiality and privacy at all times

Treat others with courtesy and respect in all interactions

Is open to new ideas and changes; encourages others to do the same

Willingly flexes to meet changing workload demands and priorities

Works cooperatively with other employees to complete the work.

Displays punctuality in all activities such as work attendance, project