Administrative Professional - Capital Programs Garfield Hts., Cuyahoga

Position: Administrative Professional 4 - Capital Programs -20057029 - Garfield Hts., Cuyahoga County
Location: Ohio

Ohio Department of Transportation District 12 - Administrative Professional 4 - Capital Programs - Garfield Heights, Cuyahoga County - PN

What You Will Do:

The ODOT District 12 Capital Programs Department has a position available that is essential to ensuring the efficiency of consultant contract management. This is a great opportunity to join a high-performing staff focused on personal and professional growth, teamwork, and public service. If you are a highly motivated individual who values challenging work and a good work/home life balance, consider how you can excel in the following tasks as the Administrative Professional on the Consultant Contracts Management team:

* Review and process contract invoices of engineering consultants and outside agencies (e.g., NOACA, railroads, Local Public Agencies-LPA, etc.) Monitor, manage, and coordinate schedules for consultant marketing meetings (Meet & Greet) and internal meetings.

* Assist with the consultant proposal selection process (Letters of Interest-LOI) including coordination among selection team, gathering and organizing information, summarizing discussions, and developing feedback.

* Tracking and working with project managers on consultant billing, schedules, and evaluations.

* Monitoring prompt payment of subconsultant invoices and submittals.

* Helping craft valuable feedback for consultants.

* Providing assistance and troubleshooting for standard invoice templates.

* Ensuring compliance with record retention schedules for consultant contracts.

* Prepare reports detailing the status, progress, and performance of consultant contract management, such as invoices, program distribution, consultant evaluations, etc.

* Provide both internal and external customer service as a point of contact and liaison for the department.

* Work with subject matter experts and program managers to help identify efficiencies, needs, and the data required to make informed decisions and ensure program implementation.

Who we are looking for:

The ODOT District 12 Capital Programs Department is seeking a motivated individual who embodies public service, has attention to detail, is cooperative, and demonstrates persistence in following through on tasks. The candidate should have a good understanding of the Microsoft Office Suite applications such as Word, Excel, and PowerPoint. Proficiency with Microsoft Power BI is preferred. Strong communication skills are essential for interacting and building relationships with department staff and outside consultants.

Candidates who value and pursue professional development can build upon their expertise and experience by utilizing the many training opportunities available to ODOT employees. If you are someone who takes pride in your work, excels at customer service, thrives on continuous improvement, and values a team environment, then you will fit in with the culture at ODOT District 12!

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

* Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

* Or 12 mos. exp. as Administrative Professional 2,16872.

* Or equivalent of Minimum Class Qualifications For Employment noted above.

Job

Skills:

Administrative Support/Services