School Administrative Assistant

Job Description:

High School Secretary & Financial Coordinator

Position Title: High School Secretary

Reports To: Principal / Superintendent

Employment Status: 10-Month Beginning July 27th

Pay Scale: 16-19/hr based on experience

The High School Secretary serves as the primary face of Hutsonville High School, providing administrative support to staff, students, and parents. This specific role carries heavy emphasis on financial record‑keeping, requiring a detail‑oriented professional to manage school accounts, activity funds, and office operations using digital tools.

• Financial Management:
  Maintain accurate records of the school's internal accounts, including sports fees, club funds, and daily deposits.
• Bookkeeping:
  Utilize Quick Books to track expenditures, process invoices, and reconcile monthly bank statements.
• Office Administration:
  Manage the main office flow, answer phones, greet visitors, and maintain student attendance records.
• Digital Organization:
  Expertly use Google Workspace (Docs, Sheets, Drive, and Calendar) to streamline school communications and documentation.
• Student Support:
  Assist with student registrations, transcripts, and minor medical/first‑aid needs as required by the office.

• Education:
  
  High School Diploma required;
  Associate degree in Finance, Accounting, or Business Administration preferred.
• Experience:
  
  Proven experience in a finance‑heavy administrative role.
• Technical
  
  Skills:
  
  Proficiency in Quick Books (Desktop or Online).
  • Advanced knowledge of Google Workspace (Sheets formulas are a plus).
• Soft Skills:
  
  High level of confidentiality, strong interpersonal skills, and the ability to multitask in a high‑energy environment.