Administrative Assistant

Requisition : 4602

Hourly Pay Rate: $16.58

Hourly Pay Grade: H4

Expected

Work Schedule:

Job Location: Commission Headquarters (JEFFE1)

Provide clerical support to an assigned department.

• Receive, review, and verify landowner permit applications and reaffirmations for accuracy; enter data into the system and scan supporting documentation.
• Prepare reaffirmation mailings by collating, folding, and stuffing letters for distribution.
• Provide excellent customer service by answering daily calls from landowners, customers, and vendors regarding hunting regulations, permit requirements, and upcoming regulation changes.
• Utilize Microsoft Excel spreadsheets to conduct landowner verification processes for new and existing applicants receiving no-cost landowner permits based on qualifying acreage.
• Research and verify property ownership information using assessor's office records, online databases, plat books, deeds, and tax receipts.
• Investigate and resolve discrepancies related to land ownership, acreage claims, and permit eligibility.
• Maintain accurate records and ensure compliance with applicable regulations and program requirements.
• Perform additional administrative and operational duties as assigned.

• Back-up and/or assist other administrative personnel, when needed.
• Troubleshoot office machines.
• Other duties, as assigned.

• High school diploma or GED/HiSET required.
• At least three (3) years of progressively responsible professional experience.

• Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
• Excellent customer service and communication skills.
• Time management and organizational skills.
• Attention to detail.

• Work is performed in a standard office environment.

• Remain in a stationary position 70% or more of the time.
• Constantly operate a computer and other office productivity machinery.
• Frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Regularly lift up to 5 pounds, correctly lift up to 10 pounds.
• Concentrated attention is required at all times.
• Regular attendance is a necessary and essential function.

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.

The Department of Conservation will only hire United States citizens and aliens authorized to work in the United States. All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.