Administrative Assistant , College of Sciences Dean’s Office R0152587

Administrative Assistant 4, College of Sciences Dean’s Office

This position is fully in‑person at the UNLV Maryland campus.

The successful candidate will provide administrative assistance for all faculty in the College with grant funding, including pre‑ and post‑award finance and HCM support, expense reconciliation, budget reviews and amendments, and hiring temporary employees.

• Provide administrative assistance for all faculty with grant funding, including pre‑ and post‑award finance and HCM support, expense reconciliation, budget reviews and amendments, and hiring temporary employees.
• Prepare and submit visa documents for grant‑ and program‑funded foreign researchers to the Office of International Student and Scholar Compliance, Letter of Appointment contracts, and hire/terminate temporary workers as needed.
• Work in other College units during major staff absences or deficiencies; act as Office Manager and liaison for the Department Chair/School Director of that unit, ensuring all tasks and business processes are completed within established guidelines.
• Facilitate communication for the Chair/Director between the College of Sciences, HR, Payroll, Student Enrollment Services, Office of the Registrar, Office of International Student and Scholar Compliance, Graduate College, VPR Office and Provost’s Office.
• Utilize proficiency in Workday, MyUNLV, Archibus, MS Office, and Sales Force.
• Analyze and reconcile data to prepare reports and spreadsheets on enrollment trends, financial data, and other useful documents for forecasting enrollment and financial needs.
• Train other classified administrative staff and students in the effective operations of the front office.
• Purchase and account for departments within the College of Sciences, applying UNLV Purchasing and Accounts Payable guidelines to procurement, supplier payments, and expense reimbursement requests.
• Monitor budgets and analyze departmental program accounts; reconcile and reassign expenses, determining appropriateness of expenditures for state, special fee, non‑state, gift, and grant funds.

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources.
• OR one year of experience as an Administrative Assistant III in Nevada State service.
• OR an equivalent combination of education and experience as described above.

• Prior experience working in higher education.
• Ability to multi‑task and work in a dynamic, fast‑paced environment.
• Experience in Workday, People Soft, Microsoft Word, Excel, PowerPoint, project management, and the documented ability to learn new software systems.
• Supervisory experience preferred.

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment.

They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Grade 29 Step 1, salary $50,153.76.

• Competitive total rewards package including paid time off, sick leave, and holidays.
• Excellent health insurance (medical, dental, and vision).
• Comprehensive retirement plans and voluntary benefits programs.
• No state income tax.
• Tuition discounts at Nevada System of Higher Education schools and for spouses, domestic partners, and dependents.
• Employee recognition and appreciation programs.
• University athletics ticket discounts.
• Statewide employee purchase program discounts and Rebel Card discounts on and off campus.
• Wellness programming for all UNLV faculty and staff at no cost.
• Opportunity for career advancement to leadership roles.
• Professional development opportunities and a comprehensive onboarding program.

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, military status, sexual orientation, gender identity or expression, genetic information, national origin, race, color, or religion. Discrimination on the basis of a protected class, including unlawful harassment, is illegal under federal and state law.

Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

July
28,2026.