Administrative Assistant Project Coordinator

Company Description

Vintage Luxury Homes designs and builds custom residences that emphasize harmony, warmth, comfort, and luxury. The company focuses on creating spaces where families can gather, enjoy time together, and strengthen connections. Each home is tailored to reflect the unique character and priorities of the household, including values such as faith, friendship, charity, goodwill, and peace. By actively listening to clients, Vintage Luxury Homes delivers highly personalized living environments that go beyond traditional homebuilding.

The Administrative Assistant Project Coordinator is a full‑time, on‑site role based in Barrington, IL. This role supports project management activities by organizing documentation, tracking timelines, and coordinating communication among internal teams, vendors, and clients. Daily responsibilities include managing calendars, scheduling meetings, preparing reports, maintaining project files, and assisting with budgeting and status updates. The position also involves handling phone and email inquiries, ensuring accurate data entry, and providing general office support to keep projects running smoothly.

The role contributes to a professional and welcoming environment for clients while helping leadership stay informed on project progress and priorities.

• Strong Administrative Assistance skills, including scheduling, document management, and office coordination.
• Project Coordination and Project Management abilities to support timelines, deliverables, and stakeholder communication.
• Effective Communication skills, both written and verbal, with a professional and client‑centered approach.
• Analytical Skills to review project information, track details, and identify issues or discrepancies.
• Proficiency with office software (e.g., "Microsoft Office", "project tracking tools") and accurate data entry.
• Organizational and time management skills with the ability to handle multiple tasks and shifting priorities.
• High level of reliability, attention to detail, and commitment to confidentiality and professionalism.
• Previous experience in construction, real estate, or design‑related environments is beneficial.
• Associate’s or Bachelor’s degree in business, administration, or a related field, or equivalent practical experience.