Administrative Assistant

A Barrington law firm is seeking a dependable and detail-oriented Administrative Assistant to support its attorneys and clients.

This is primarily an administrative and clerical position and would be a strong fit for someone interested in building a stable, long-term career as a legal assistant. The firm is looking for someone who takes pride in staying organized, supporting a team, and helping create a positive experience for clients.

Responsibilities

• File, scan, copy, and organize legal and client documents
• Prepare folders and materials for client meetings
• Enter and organize new client intake information
• Make appointment confirmation and follow-up calls to clients
  
  Manage calendars and assist with scheduling appointments
• Monitor, prioritize, and respond to emails
• Prepare client binders and document copies following signings
• Scan and securely store signed original documents
• Witness document signings when needed
• Sort and distribute incoming mail
• Prepare and update firm marketing folders
• File original legal documents in storage
• Assist attorneys and team members with additional office support needs

Qualifications

• High school diploma or equivalent required
• Previous experience as a legal assistant, administrative assistant, or in a similar office support role preferred
• Strong organizational skills and attention to detail
• Professional and comfortable communicating with clients
• Dependable, proactive, and willing to take initiative
• Able to manage multiple responsibilities and meet deadlines
• Health insurance
• Vision insurance
• Paid time off

This is a fully in-office position located in Barrington, Illinois 60010.