Executive Assistant to President

POSITION SUMMARY:

Reporting to the President, the Executive Assistant to the President serves the university community by working closely with the President's Cabinet, Board of Trustees, and university administrators. Duties include event planning; managing department budgets, reports, correspondence, and preparation of minutes; planning, coordinating, and attending meetings of the Board of Trustees and Board committees. The position is one of high-level trust that requires integrity and confidentiality.

This is a role for an experienced individual with a wide range of skills and responsibilities.

• Advises the President of daily events and manages the President’s calendar; coordinates the President's daily appointment schedule and travel itinerary.
• Prepares reports, correspondence, and minutes for internal and external use.
• Ensures President has everything needed to perform during the day’s events.
• Maintains files for the President and Board of Trustees.

• Manages the President's Office budget; orders and maintains office supplies inventory.
• Opens, prioritizes, and distributes incoming mail; answers and screens telephone calls.
• Hires, trains and supervises student assistants, as needed.

• Works closely and cooperatively with the President's Cabinet, Board of Trustees, University administrators, staff, faculty, and students.
• Plans and coordinates meetings of the President's Cabinet.
• Plans, coordinates, and attends meetings of the Board of Trustees and Executive Committee of the Board, as needed.

• Represents the University and the President at various on- and off-campus events while maintaining a positive image for the President's Office.
• Coordinates needed responses to donors and community requests.

• Receives, reviews, and disseminates confidential information for the President and the Board of Trustees.
• Prepares and distributes reports and minutes from the Board of Trustees and Executive Committee meetings.
• Communicates professionally with internal and external constituencies on behalf of the President's Office.

• Lead or coordinate special projects, campaigns, and initiatives aligned with institutional priorities and the President’s involvement.
• Coordinates and participates in commencement activities for the President's Office and the Board of Trustees.
• Oversees all event planning for the President's Office.
• Engages with the spouse of the President to ensure awareness of planning and event schedule and engagement opportunities.

Other duties as assigned by the President, or President's Cabinet.

• Bachelor's degree in a related field desired or equivalent experience.
  • Five years of progressive experience in higher education administration or corporate sector working with executive-level administrators.

• Demonstrated experience in the development and maintenance of manual and computer-based systems.
• Advanced skills in office management.
• Proficient in database and administrative support skills in all domains, with particular emphasis in Microsoft Office Suite, Adobe Acrobat Professional, and relevant technology.
• Ability to use initiative and judgment to make decisions.
• Possesses the ability to multi-task and work in a team setting.
• Possesses excellent spelling, grammar, and proofreading skills.
• Performs duties in a manner that strengthens the coordination and cooperation of all organizational components of the university.
• Possesses strong interpersonal, organizational, and time management skills.
• An understanding of, and commitment to, quality private higher education.

Office environment; typically, 40 hours per week; normally 8:00am-5:00pm; periodic weekend work is required.