Project Coordinators

M-F, Weekends and evenings may be required on occasion.

VP Area

VP Area Academic Affairs

Department

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $50,000 - $55,000

Close Date

Close Date 10/27/2026

Priority Review Date (Note
- Posting may close at any time)

Priority Review Date (Note
- Posting may close at any time) 09/04/2026

The University of Utah is seeking a Space Coordinator to join its Academic Space Planning team. This position will provide support for the space planning team in the EVPAA office and will serve as a critical support role as the team successfully engages with campus partners on space management projects. This early-career position provides a foundational opportunity for professionals seeking to build expertise in space planning, construction, architecture, design, facilities management, and project management.

Operating within a fast paced, dynamic environment, the Space Coordinator will help coordinate multiple renovation, relocation, and space coordination projects across the University of Utah academic campus. Success in this role requires exceptional organizational abilities, project management, and communication skills to coordinate effectively across academic and operational stakeholders. This position offers hands‑on experience in strategic space administration and capital project execution.

The Space Coordinator will report to the Associate Director of Academic Space Planning.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Provide support to project management function, regardless of discipline (e.g., Construction, Engineering, Operations, Technical). Review project proposals, ensure projects adhere to contract language, and issue and track project amendment documentation. Perform technical support including project scheduling and planning, earned value management, budget review/cost analysis, and change of scope impact analysis. Communicate any issues, problems, or additional information to project managers and project stakeholders and recommend solutions.

Monitor and evaluate project timeline and activity and report on progress to project managers and leadership.

• Requires basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.
• Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
• This is an Entry-Level position in the General Professional track.
• Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
• Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
• This is a Developing-Level position in the General Professional track.

• Assist with renovation, relocation, and small-to-capital improvement projects from concept through occupancy, aligning efforts with leadership priorities.
• Serve as the initial point of contact for academic units, coordinating and scheduling meetings to define project scope, schedules, and budgets while helping to communicate across Facilities Management, IT, Moving Services, and external vendors.
• Monitor budgets, milestones, and project risks, and prepare status reports for leadership.

• Help maintain the academic space inventory, support annual space surveys, and assist in developing and applying campus space allocation standards in compliance with state guidelines.
• Help prepare utilization reports, planning analyses, and identify available space options for faculty, staff, and academic disciplines.
• Act as a point of contact for space data input and management across academic units.

• Coordinate department occupancy changes, ensuring spaces are fully prepared by scheduling furniture installation, equipment, signage, and procurement support.
• Serve as a first point of contact with the space request intake process, track project requests, and utilize or quickly learn CAD software to support space and operational workflows.
• Provide…