Office Coordinator Job Gridley Illinois USA,Administrative/Clerical

Location: Gridley

Benefits:

Health insurance
Paid time off
Vision insurance
401(k)
401(k) matching
Competitive salary
Dental insurance
Free food & snacks

LOCATION:

Lifesong Office, Gridley, IL

REPORTS TO:

Program Director

STATUS:

Full-time

FLSA:

Non-Exempt

PAYGRADE:

US 2 ($19 - $25 per hour)

BENEFITS:

11 Paid Holidays, PTO Accrual (starting at 14 days a year), 5% Match 401k, $25k Life Insurance Policy, Medical Insurance (Lifesong pays 80% of premiums), Dental and Vision Insurance (Lifesong pays 50% of premiums), Voluntary Long-Term Disability and Additional Life Insurance

WORKS CLOSELY WITH:

Lifesong Team and Leadership, Inquirers from the public, Givers, Pre/Post Adoptive Families, and Ministry Partner Representatives

CORE FOCUS OF LIFESONG FOR ORPHANS:
Mission

– Bringing the joy and purpose of Jesus to orphaned and vulnerable children

Vision

– Orphaned and vulnerable children becoming disciples of Jesus, in healthy relationships, engaged in a local church, experiencing family and meaningful work

Method

– Engaging, equipping, and encouraging Christ’s Body – some to adopt, some to care, and some to give

POSITION

PURPOSE:

This Office Coordinator position advances the mission of Lifesong through assisting with the coordination of pre and post adoption applications, coordinating office administrative tasks, coordinating ministry logistics for Lifesong employees and volunteers, and providing courteous and professional customer service to Lifesong employees, guests, and inquirers.

PRIMARY

RESPONSIBILITIES AND DUTIES:

Assist with the coordination of pre and post adoption applications
- Receive, check, and begin the adoption assistance application process
- Reply to families who have questions or missing information
- Complete adoption commitment spreadsheet for Lifesong
- Review applications and write recommendations as time permits
- Assist adoption funding coordinators in their role as needed
- Communicate funding decisions to families when necessary
Coordinate Office Administrative Tasks
- Coordinate employee hospitality
  - Ensure the Lifesong office is locked at the end of the business day
  - Purchase and stock coffee, soft drinks, and candy for Lifesong office amenities
  - Clean and organize the Lifesong kitchen area
  - Make coffee in the office as needed
  - Organize and order food for the monthly prayer lunch
  - Organize and order food for the monthly lunch and learn
- Manage office supplies, mail deliveries, and shipments
  - Order office supplies, kitchen supplies, and occasional other approved items needed by employees
  - Pick up mail from the Gridley post office at 9:15 am and deliver to recipients
  - Drop off mail at post office by 4:30pm every night as needed
  - Send out all UPS packages including for Lifesong conferences as needed
  - Organize and coordinate the mailing of Giver appreciation gifts and help with other fundraising campaigns and mailings as needed
  - Assist the Marketing and Communications department with organizing or storing conference materials within the warehouse
Coordinate ministry logistics when for Lifesong employees and volunteers
- Coordinate logistics for employee events from attendance to food arrangements
- Coordinate the travel, lodging, and meal plans for Lifesong employees attending the CAFO (Christian Alliance for Orphans) annual summit.
- Assist in attendee management and lodging accommodations
- Help administer logistics for Lifesong Vision trips, arranging transportation, lodging, communication with guests, visa details, etc.
- Order travel insurance for employees, volunteers, vision trip guests, and ministry partner mission teams when necessary
Provide courteous and professional customer service to Lifesong employees, guests, and inquirers
- Greet and serve visitors who come to the Lifesong office
- Answer and direct all general phone calls, voicemails, and e-mails that come to the…