Contract Specialist

Summary

Performs a range of division wide contract administration and procurement services required to support procurement administration, with some delegation authority to purchase a variety of goods and services for Fairfax County Public Schools in accordance with the School Board and federal, state, and county rules and regulations.

Performs a range of division wide contract administration and procurement services required to support procurement administration, with some delegation authority to purchase a variety of goods and services for Fairfax County Public Schools in accordance with the School Board and federal, state, and county rules and regulations.

• Bachelor's degree.
• One (1) year of experience in public sector proposal analysis and procurement.
• Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of federal, state, and local jurisdiction contract and procurement regulations (such as the Virginia Public Procurement Act (VPPA), and guidelines, specifically in governmental purchasing.
• Knowledge of the principles, practices, and methods of procurement.
• Ability to prepare technical specifications and review and evaluate bids and proposals.
• Ability to maintain effective working relationships.
• Proficiency in the use of technology, data compilation, analysis, and reporting.
• Ability to communicate effectively, both orally and in writing.
• Ability to exercise tact, good judgment, and initiative.
• Ability to work effectively under pressure.

• Certification by a nationally recognized public procurement or contracting certification (e.g. CPPB, CPPO, CPCM).

• Participates in pre-bid discussions, pre-proposal conferences, and evaluation teams ensuring conformity with bid documents.
• Facilitates, processes, and confirms specifications, requirements, terms & conditions for competitive invitation for bid (IFB) solicitations and competitive requests for proposal (RFP) documents.
• Ensures that contract revisions and negotiated content language are incorporated into various documents, which include license agreements, warranty, lease/purchase agreements.
• Identifies contact risk factors and proposes potential solutions to management.
• Ensures compliance with sole-source contract value and alignment with sole source approvals.
• Provides research and data analysis reporting on appropriate project specifications, performance standards, and cost reasonableness based on the market comparison.
• Reviews and confirms available project funding sources.
• Documents recommendations and contract awards for management.
• Tracks and maintains annual contracts and maintenance agreements.
• Participates in discussions among groups and individuals to reach consensus, resolve conflicts, or influence outcomes on matters of significance.
• Debriefs unsuccessful vendors on the strengths and weaknesses of their proposal.
• Monitors products and services needs to provide the best-in-class service.
• Suggests and implements improvement to the procurement process.
• Advises school-based administrators, central office staff and vendors, on contract administration functions and status: contract kick-off, modification, monitoring, and close-out.
• Performs related duties as required or assigned.

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

$80,542 - $139,796

Unified Scale-Schedule B/Grade 003-FEU-OP

Procurement Services

260-Day Contract

Monthly

Full Time

Finance/Accounting

Yes

No