Operations Program Managers

Priority Review Date (Note - Posting may close at any time)

Job Summary

Provides administrative and operational support for the SFESOM MD Program Advancement Review Committee ( ARC ), Student Development Team ( STD ), Extended Progress Team ( EPT ) and related activities with minimal supervision. Coordinates and schedules student and faculty subcommittee meetings, prepares and distributes meeting materials, develops agendas, records minutes, and tracks committee outcomes and follow-up actions. Organizes and supports virtual and in-person meetings, including room reservations and logistics coordination.

Partners closely with Student Affairs, Curriculum leadership, faculty, and students to ensure efficient and seamless committee operations. Maintains accurate records, organized files, and confidential documentation to support academic review processes and faculty development initiatives.

Responsibilities

Position Specific: Planning, organizing, and executing the processes for the student development team, extended progress team, advancement review committee.

Includes:

Serves as a senior staff member for SDT , EPT , ARC and on various education and other school committees related to these functions

Tracks referrals and follows up on completion of student remediation/action plans for SDT , EPT , and ARC

Manages recruitment and training, compliance tracking of members of the SDT , EPT , ARC

Partners closely with senior academic and administrative deans and directors to ensure functions of the SDT , EPT and ARC align with program mission, vision, values.

Keeps relevant students, staff and faculty up to date/manages communications/meeting documentation

Schedules appointments for SDT , EPT , and ARC student referrals/meetings

Develops feedback strategies to improve operations

Ensures compliance with University rules and regulations.

Operations Program Manager, II

Drive company strategy, align teams, and deliver on multiple interconnected operations projects. Work to initiate successful programs that drive strategic benefits and organizational growth. Define and oversee a list of dependent projects needed to reach the program’s overall goals. Enlist teams, implement strategies, and measure return on investment. Act as liaison between various departments, facilitating cross-team collaboration and understanding. Organize and track projects, proactively manage risks, manage project escalations, prioritize tasks, and meet specific business objectives.

Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Job Code: P23332

Grade: P16

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Operations Program Manager, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or

Preferences

Familiarity with medical degree program’s practices, procedures, and policies. Experience with higher education/graduate programs. Track record of professional written communication.

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).…