Executive Assistant to Academic Dean

Executive Administrator (EA) to the Dean of Academics

The Executive Administrator (EA) to the Dean of Academics plays a crucial role in supporting the Dean of Academics. By serving as a trusted thought partner, the EA empowers the Dean of Academics to focus on strategic priorities and enhances the overall effectiveness of the Academic Unit, as well as ensures the smooth daily operations of the office of the Dean of Academics.

The EA maximizes the effectiveness of the dean's calendar and meeting schedule, communicates on the Dean's behalf, and manages the planning, tracking, and reconciling of all dean's office budgets. Additionally, the EA coordinates several special events, including the annual student awards program, Dean's workshops, and end-of-semester celebration events. The EA also oversees the online syllabi and course evaluation programs, takes notes at meetings, oversees hiring processes for new and visiting faculty, and performs confidential personnel duties.

At our award-winning Early Childhood through grade 12 Principia School in St. Louis, Missouri, and top-ranked Principia College in Elsah, Illinois, Principia faculty and staff make up a close-knit community of educators, coaches, and professionals taking a distinct approach to education—blending academic excellence with Christian Science-based character education. Principia's team of over 500 employees supports not only Principia School and Principia College, but also a worldwide network of Alumni & Friends.

Principia College, our globally focused curriculum honors diverse perspectives and develops creative changemakers who use their academic skills for good in service to themselves, their communities, and the world. In-depth study meets real-world experience through study abroad programs, internships, capstone projects, and a robust slate of student activities, including a world-renowned mediation team, top-ranked solar car team, and the nation's oldest student-run public affairs conference.

Principia employees are part of an engaging academic community preparing students to be tomorrow's leaders, thinkers, and changemakers. We strive to create a collaborative and inclusive environment where everyone feels they belong and are valued.

• Oversees and manages all aspects of the day-to-day operations of the Office of the Dean of Academics, ensuring efficiency and effectiveness in all processes, including:
• Serves as the initial point of contact for the Office of the Dean of Academics to both internal and external constituencies
• Acts as the primary liaison between the office, Center Directors, and HR for hiring and onboarding new and visiting faculty, managing secondary contracts and stipends, and supporting the completion of the faculty annual evaluation process.
• Manages budgets for the dean's office, serving as a proxy on all budgets within the Academic Unit; reviews all budgets monthly for the Dean of Academics; and coordinates budget requests that require a purchase requisition when appropriate
• Manages temporary staff who support the office, including student employees and adult hourly employees
• Tracks due dates and deadlines for dean's office action items; creating/maintaining faculty due dates calendar
• Ensures internal office policies and procedures are current, monitors and maintains the Dean of Academics' internal website so that it is current
• Tracks all hiring paperwork and processes for the academic unit
• Responsible for maintaining accurate faculty lists, files, internal data, and Banner information
• Provides executive support to Dean of Academics, including:
• Manages Dean of Academics' calendars and travel arrangements
• Prepares correspondence and campus-wide announcements from the dean, reviews the dean's correspondence, and makes edits and recommendations
• Prepares slide decks and presentations on behalf of the Dean of Academics, for internal and external audiences
• Attends meetings and takes minutes; ensures that deans have necessary documents for meetings
• Coordinates regularly with the EAs for the College President and Chief Executive, and may support the Office of the College President when their EA is unavailable or on leave, as appropriate
• May mentor or support the development of Executive Assistants within the institution, as appropriate
• Provides strategic support to Dean of Academics including:
• Serves as strategic thought partner for Dean of Academics, proactively identifying challenges and developing solutions to enhance the effectiveness of the Academic Unit
• Develops and implements processes and procedures for the Academic Unit on behalf of the Dean of Academics, improving Academic Unit effectiveness and efficiency
• Manages the visiting faculty hiring process, including collection of department applications, analysis of course requests across the academic unit, makes recommendation to the Dean of Academics, makes offer to candidates, and coordinates onboarding process with relevant offices
• Supports the Dean of Academics in…