Coordinator of Business Services

Date Posted: 1/20/2025

Location:

Millburn Elementary School

Salary range: $61,945-$69,552

Full‑time, twelve month position.

100% paid benefits include: health, dental, vision, life, and long‑term disability insurance.

Illinois Municipal Retirement Fund (IMRF).

See Benefits Sheet HERE.

Fund accounting knowledge.

Demonstrated ability to maintain a high level of accuracy, attention to detail, and strong analystical thinking skills.

Proficient in the use of computer software including Word, Excel, Quicken, & Specialized Data System or equivalent (the district financial and HRIS software).

• Maintain the General Ledger accounts ensuring that all transactions are posted correctly and all cash accounts are reconciled with the Treasurer's report on a monthly basis.
• Maintain the Activity Fund accounts ensuring that all transactions are posted correctly and all cash accounts are reconciled on a monthly basis.
• Obtain approval from CSBO, and make necessary transfers between bank accounts as necessary.
• Maintain and administer outstanding check report.
• Prepare district‑wide deposits. Record all deposits into the district ledger (including electronic deposits) using the district financial software.
• Reconcile all bank accounts on a monthly basis.
• Process and approve purchase orders and track expenditures
• Prepare the special education Federal Grant Expenditure Reports on a quarterly basis
• Process and code invoices for payment including general payables, P‑Card transactions, and flex spending account.
• Communicate with administrators, teachers, vendors, and activity groups regarding specific expenditures, procedures, etc. (e.g. transportation reimbursement for field trips)
• Prepare documents for the district financial audits. Coordinate the audit jointly with the business manager, state auditors, and outside auditors
• Track and record fixed assets for the district.
• Serve as the backup for the payroll clerk.

• Maintains files and database on applicants; file management consistent with requirements of the State of Illinois.
• Tracks personnel changes and prepares personnel report for the Board of Education.
• Creates and maintains personnel records, monitors completion of required employment credentials.
• Processes criminal background checks, pension notification information; and all other state and federal required notifications.
• Creates personnel records on substitute teachers, maintains substitute database.
• Communicate benefit plans to employees and be available to answer questions about the plans as needed.
• Maintains district application system and coordinates job postings.
• Processes FMLA paperwork for employees.
• Maintains a membership in the Illinois Association of School Personnel Administrators and IASBO; attends annual conferences.
• Performs such other duties and assumes such other responsibilities as may be designated by the Business Manager CSBO.

Chief School Business Official/Business Manager

Postings current as of 2/21/2026 4:00:46 AM CST.