Programs Specialist; Post-Award

Governors State University is seeking to hire a Sponsored Programs Post-Award Specialist who will work with the Director of the Office of Sponsored Programs and Research to provide guidance and support for the management of externally sponsored grants, contracts, and agreements as a post-award facilitator at Governors State University. The objective of this role is to serve as the primary contact for post-award sponsored programs support, including general ledger (GL) accounting, regulatory reporting adherence, invoice development and receipt, and assisting the Director of OSPR in receiving sponsored programs responses as needed.

This position is responsible for developing, updating, and implementing internal procedures, practices, and systems to ensure compliant, efficient workflows for GL account tracking, expense allocation to accounts, and agency reporting activities. Additionally, this position assists with complex data reports for submission to university administration, faculty, and funding agencies. This position provides leadership in implementing grant management and accounting software, tools, and electronic records.

This position interacts with various administration officials, deans, chairs, faculty, and sponsors and reports to the Director of OSPR.

35%
Receipt of sponsored programs proposals, contracts, and/or agreements to create GL accounts for grant-related expenditures and monitoring reconciliations.

• Interpreting guidelines and regulations adherence and compliance, budget development, non-technical report writing, financial forms completions, and account closings on behalf of the University with funding entities.

20%
Ensure that OSPR files and records are maintained in accordance with regulatory requirements, legal requirements, and University policies & procedures.

• Understand, coordinate, and prepare reports for submission to various agencies, organizations, and institutions, as well as principal investigators.
• Collect data for various reports and in some cases submit reports on behalf of the Director of OSPR and the University.
• Understand and apply University policies and sponsor guidelines to protect the University, faculty, and staff from liability and minimize risk.
• Coordinate with Financial Services staff to provide timely information and coordinate and project administration issues.
• Coordinate with marketing and communications when reports require being publicly available.
• Oversee maintenance of electronic records ensure accuracy between submission and reporting systems.

10%
Review internal and external budgets to ensure accuracy, including the appropriateness of salary amounts, fringe benefits, and indirect cost rates, and to ensure that actual expenditures are charged properly and in accordance with approved budgets.

10%
Develop, update, and implement internal procedures, policies, systems, forms, OSPR-affiliated website content, OSPR-affiliated SOPs, and the Principal Investigator Handbook.

10%
Report to the Director of OSPR regarding the contracting, fiscal, personnel and programmatic status of all Grants, and assist the Director of OSPR to resolve issues as needed. Provide support for interpretation of regulations and reporting requirements.

5%
Monitor sponsored programs’ documents and accounts and serve as an administrative contact for sponsors of active awards.

5%
Facilitate the set-up of new accounts with a Principal Investigator (Pl), their research team, Financial Services, and/or an OSPR Financial Research Administrator.

5%
Maintain pre-award files in a systematic and standard format in line with OSPR file management guidance.

Governors State University is seeking to hire a Sponsored Programs Post-Award Specialist who will work with the Director of the Office…