Global Material Review Project Manager

Job Description:
The Global Material Review Project Manager is responsible for managing the end-to-end review and approval process of global promotional materials within a highly regulated pharmaceutical environment. This role leads cross-functional collaboration with Medical, Regulatory, Legal, Compliance, Marketing, and external agencies to ensure all materials meet global standards, follow established workflows, and remain audit-ready. The Project Manager serves as a subject matter expert in Veeva Vault Promo Mats, supports global content operations, and drives continuous improvement in review efficiency, content reuse, and process automation.
Responsibilities:
Material Review & Approval Management:

• Manage the full workflow of promotional material review in alignment with the Global Material Review Grid (GRID).
• Facilitate MLR meetings (concept, collaboration, strategy, elevation), ensuring effective discussions, timely decisions, and clear follow-up actions.
• Collect, consolidate, and distribute reviewer feedback; ensure all comments are accurately incorporated into each version.
• Approve final materials in Veeva Vault Promo Mats and verify complete documentation and asset inclusion.

• Lead and influence Medical, Regulatory, Legal, Compliance, Marketing, and agency partners to drive efficient review processes.
• Serve as a consultative liaison with OEC, Legal, and other stakeholders when escalations or clarifications are needed.
• Coordinate with global and affiliate teams for local and global content needs, including congress materials, co-created content, and event materials.

• Act as the subject matter expert for Veeva Vault Promo Mats; train and support internal teams and external agencies.
• Guide users through established workflows and troubleshoot system or process-related issues.
• Contribute to the development and enhancement of content review workflows and global content operations.

• Drive continuous improvement initiatives to enhance efficiency, reduce cycle time, and optimize content lifecycle management.
• Identify opportunities for automation and digital enablement within the MLR process.
• Ensure an Always Audit-Ready mindset by supporting MLR audits and implementing corrective/preventive actions.
• Track, measure, and report performance against MLR process KPIs.

• Partner with creative agencies and third-party suppliers to ensure compliant routing, versioning, and delivery of promotional materials.
• Provide guidance on content reuse strategies to maximize efficiency across markets and channels.

• Bachelor's degree required (Life Sciences, Communications, Business, Marketing, or related field preferred).
• 3 5+ years of experience in project management, promotional review operations, marketing operations, regulatory processes, or content operations.
• Prior pharmaceutical, biotech, or healthcare marketing experience highly preferred.
• Experience facilitating cross-functional decision-making in a regulated environment.
• Strong project management capabilities with proven success managing complex workflows.
• Expertise in Veeva Vault Promo Mats or similar MLR/approval systems (required or strongly preferred).
• Exceptional attention to detail, documentation accuracy, and version control.
• Strong communication and leadership skills to influence cross-functional teams.
• Ability to operate in a fast-paced, audit-ready environment with shifting priorities.
• Knowledge of MLR, FDA/EMA promotional regulations, and global content governance processes is a plus.

• Project Management
• Attention to detail
• Cross-functional leadership
• Previous Pharma background experience ideal
• Bachelors Required