HR Assistant

HR Assistant

Regular Full Time Clerical South Barrington, IL, US

3 days ago Requisition

South Barrington, IL Office Preferred

• New Hires – The HR Assistant is responsible for completing all required new employee paperwork including entry into our systems and company announcements. These tasks include:
  • Sending offer letters to candidates for electronic signature
  • Ensuring candidates complete our background check
  • Setting up candidates in ADP
  • Ordering business cards
  • Completing the I9 employment verification with the new hire on their first day
• First Day Experience Execution – As the HR Assistant, you will work closely with HR leadership to execute the first day experience for new hires to the company. You will host a welcome call, providing information on the company history, systems, and who to contact. You will also provide key information such as deadline to enroll in benefits, how to enroll in 401K, etc.
• Employee Position Changes and Separations – You’ll prepare and process required paperwork for employee transfers, changes, salary increases, and separations related employment matters. You will also be responsible for completing unemployment verification requests for separated employees.
• Benefits – As the HR assistant, you will work closely with the Benefits Manager to assist with managing our benefit plans. This includes making changes to benefits enrollments, plan setup and data feeds to our carriers. You will also assist with other projects as needed.
• HRIS Administration – You will work closely with HR leadership to assist with managing ADP. This includes permissions, access, personalization, and similar system operations and settings for HRIS users. Continually reviewing the new updates and what we should take advantage of.
• HR Record Keeping & Attention to Detail – Creating, updating, executing, filing and maintaining employee files, data and HRIS entry requires 100% accuracy and attention to detail as well as maintaining confidentiality and discretion with all data. You will also use the employee record to respond to requests for employment verifications.
• Special Projects – As necessary and/or requested.
• Communication is key – You are expected to have value-added, solution-oriented, positive and timely communication (both internally and externally) while building relationships with our teams around the country to be an added level of support. Being able to meet all deadlines and communicating along the way is essential. HR Assistants are responsible for managing and prioritizing all incoming action requests. Quick turnaround times can often be expected.

• Dependable, extroverted, diplomatic person, able to problem-solve successfully with a wide variety of people and issues
• Working understanding of human resource principles, practices and procedures
• Prior experience in HR or with an HRIS (ADP) a plus
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient computer (MS Office applications)
• Flexibility to successfully multi-task in a fast-paced environment with a positive attitude
• Ability to manage time and deadlines

Full time position, salary commensurate with level of experience, location and current market landscape