Logistics Coordinator II

Shipping & Receiving Coordinator

Vandalia, IL

Odyssey Logistics is a global logistics and supply chain partner helping businesses optimize performance through fully integrated, end-to-end solutions. We connect transportation, technology, and expertise across a broad network of services including 3PL and 4PL managed services, multimodal and intermodal transport, warehousing, trucking, Jones Act Ocean, and customs brokerage, ensuring goods move reliably, efficiently, and intelligently around the world.

Today, Odyssey supports more than 6,000 customers globally, delivering scalable, data-driven solutions across complex supply chains. What started with a single client has grown into a dynamic, evolving organization focused on performance, precision, and long-term partnership.

Our work is complex, fast-moving, and highly collaborative. Success here requires people who think strategically, operate with urgency, and navigate across functions to solve real business challenges. We value individuals who take ownership, challenge the status quo, and turn insight into action.

Our culture is grounded in five core values:
Win Together, Innovate Boldly, Drive Results, Customer Centric, and Guide with Care. These are not just principles; they shape how we make decisions, partner with customers, and show up for each other.

At Odyssey, you are not just part of a company; you are part of building what comes next.

Work Model:
Onsite

Work Schedule:

Monday–Friday; approximately 40 hours per week, with overtime as scheduled Travel Requirements:
No

Supervisory Responsibilities:

No

Reports to:

Manager, Operations

The Shipping & Receiving Coordinator is responsible for coordinating daily inbound and outbound shipments while ensuring accurate order entry, receiving, shipping, documentation, and shipment tracking. This role supports the Operations team by maintaining timely and accurate shipment information, coordinating with carriers, drivers, customers, and warehouse personnel, and providing professional customer service. The ideal candidate is detail-oriented, organized, responsive, and comfortable working in a fast-paced transportation and logistics environment.

We are seeking a dependable logistics professional who can effectively coordinate shipping and receiving activities, maintain accurate documentation, communicate with internal and external partners, and help ensure customer cargo moves safely and efficiently.

• Shipping & Receiving Coordination

  • Coordinate daily inbound and outbound shipments, including shipment bookings, appointments, order entry, receiving, and shipping activities.

  • Prepare and maintain accurate documentation required for customer inventory and shipment processing.

  • Monitor receiving and shipping schedules and maintain appointment logs.

  • Confirm pickup and delivery appointments and ensure shipment information is updated accurately.

• Shipment Tracking & Operations Support

  • Track and trace domestic and international shipments from pickup through final delivery.

  • Update shipment statuses in applicable computer systems and communicate changes to customers, carriers, and internal teams.

  • Monitor customer inventory levels and report relevant information to the Terminal Manager.

  • Verify that required documentation is complete and accurate before releasing products for shipment.

• Customer & Carrier Communication

  • Communicate professionally with customers, vendors, drivers, carriers, shippers, and consignees by phone and email.

  • Respond to questions, address service concerns, and help resolve shipment-related issues.

  • Maintain consistent communication regarding shipment status, pickup and delivery information, and operational requirements.

  • Report incidents, accidents, service failures, and claims to the appropriate team members.

• Team Collaboration & Administrative Support

  • Coordinate with warehouse employees, account managers, and other departments and divisions to support daily operations.

  • Provide administrative and clerical support to the International Group as needed.

  • Participate in cross-training and continuing education to remain current on company…