Director of Facilities & Fleet Operations

Location: Vienna

About us:

When you join the Arrowleaf team, you are committing to a meaningful career where your work will make a difference for your neighbors throughout Southern Illinois and strengthen our region as a whole. You'll have a chance to build well-being not just for the people you work with, but for yourself as well, as you gain life-changing experiences, enjoy highly competitive benefits, and experience unmatched opportunities for advancement.

Mission: Arrowleaf's mission is to help all Southern Illinoisans reach their full potential. We provide resources and opportunities that support individuals of all ages so they can thrive, make our communities more vibrant, and build economic prosperity that benefits everyone.

Vision: We envision a Southern Illinois where all individuals are contributing to a community that is safe and vibrant for everyone.

Visit our website: myarrowleaf.org/employment to learn more about Arrowleaf

Job Title:

Director of Facilities & Fleet Operations

Home Office:
Garden Apartments - Anna (GAA) or Garden Apartments
- Vienna (GAV) with travel to all Arrowleaf sites.

Area of Focus:
Administrative

Immediate Supervisor:
Chief Executive Officer - Sherrie Crabb

Supervises: Maintenance Leads, Fleet & Maintenance Specialists, and related staff

Hours of Work:
Full-time 40 hour/week

FLSA Classification: Exempt

Minimum Qualifications:

Bachelor's Degree in Facilities Management, Construction Management or related field is preferred. Minimum 5 years of experience in facilities, maintenance, or operations. Minimum 2 years of supervisory experience. Demonstrated experience with budget management and project oversight. Strong proficiency with computer systems and software for tracking, communication, and reporting.

Skills & Knowledge:
Strong leadership and accountability management; proficiency in Microsoft Office and operational software systems; strong organizational skills, documentation, and note-taking ability; excellent communication and follow-up. Knowledge of building systems and general carpentry principles; working knowledge of fleet operations and vehicle maintenance; ability to manage projects from planning through completion; strong problem-solving and decision-making skills.

Special Requirements :
Must be available for after-hours, weekend, and emergency response; must be 21 years of age or older; ability to regularly travel to all agency sites when appropriate; must complete and maintain the required registry clearance and criminal fingerprint background checks; maintain First aid & CPR certification; must have a valid driver's license and proof of vehicle liability insurance.

Leadership & Role Expectations: This is a management level position responsible for leading staff in the maintenance department. The Director of Facilities & Fleet Operations is responsible for overseeing all maintenance, facilities, and fleet operations across Arrowleaf's service area. This role ensures that all buildings, grounds, and vehicles are safe, functional, and well-maintained through strong leadership, preventative maintenance systems, and effective project execution.

This position requires strong organizational, communication, and technical skills, including the ability to effectively use software systems to track work, manage projects, communicate with leadership, and oversee budgets. The Director serves as an on-call resource for facility and fleet-related emergencies and works in close collaboration with the Chief Safety, Security & Risk Officer to ensure all environments meet safety and compliance standards.

Job duties include, but are not limited to:

• Facilities & Maintenance Operations
  • Oversee all agency facilities, grounds, and physical plant operations
  • Ensure all environments are safe, clean, functional, and compliant
  • Maintain systems for routine and preventative maintenance
• Staff Leadership & Accountability
  • Supervise and support maintenance team members and site leads
  • Establish clear expectations, accountability, and performance standards
  • Coordinate workload across all locations
• Communication, Documentation & Follow-Up
  • Maintain clear and consistent communication with leadership and program staff
  • Ensure…