Sr Specialist, Talent Acquisition Event Planning

Sr Specialist, Talent Acquisition Event Planning

Location:

North Chicago, IL 60064 (HYBRID – 3 days onsite & 2 days remote)

Duration: 06+ months (possible extension)

Shift Timing:
Monday to Friday; standard business hours

Pay Rate: $43 - $51 per hour.

Travel Required:

Up to 50% during conference season from July to October

Purpose:

Top 3 – 5 Skills Needed for each role

• Event planning experience
• Project management and organizational skills
• Vendor and budget management
• Digital marketing skills - social media, email campaigns
• Managing multiple deadlines in a fast-paced environment

Purpose:

Describe the primary goals, objectives or functions or outputs of this position.

• The Sr Specialist, Talent Acquisition Event Planning sits within our Operations and Innovation team and engages in all aspects of event planning and marketing for major enterprise diversity conferences, function-specific recruiting events, and serves as the on-site event production lead for production and execution.

Responsibilities:
List up to 10 main responsibilities for the job. Include information about accountability and scope.

• Leads event planning project management and meetings, providing recruiters, hiring managers, and vendors with daily tactical guidance to meet deadlines on-time, with clear communications, and to a high degree of excellence.
• Serves as the event core team weekly meeting facilitator, developing meeting agendas and post-meeting recaps, and following up with stakeholders to ensure the completion of action items.
• Manages the end-to-end enterprise event registration process for conference attendees, including gathering and organizing key attendee details in the master conference project plan.
• Supports conference event attendee onboarding, including developing PowerPoint slides and presenting at event team kick-offs and other related meetings.
• Manage the end-to-end hoteling process for Client attendees and our vendor partners, including booking and managing hotel room blocks and working directly with hotel vendors for enterprise conference needs and expense reporting.
• Provides on-site direction and tactical support to recruiters, vendors and business leaders. Troubleshoots and identifies real-time solutions during the tactical execution of events (e.g. technology support, shipping/packing, swag orders, speaker logistics).
• Tracks, analyzes and offers insights into key event data to anticipate inventory needs (e.g. swag orders and event materials) and provide overall feedback on event performance and ways to improve.
• Edit event flyers and social media templates, and own the scheduling, execution and performance measurement of social media campaigns that support event marketing.
• Create, manage, and optimize CRM (Customer Relationship Management) communications, including building audience lists, executing email campaigns, and performance tracking, to ensure effective engagement before, during, and after each event.
• Collaborate closely with Marketing and Communications teams to align event and campaign messaging, maintain brand consistency, and maximize the impact of social media and CRM initiatives.

Qualifications:

List required and preferred qualifications (up to 10). Include education, skills and experience.

• Bachelor's degree in Business Administration, Human Resources, Marketing or related field required.
• Minimum 4 years related experience supporting event or conference planning required. Recruiting or Diversity & Inclusion experience, a plus.
• Solid analytical and problem-solving skills with the ability to identify problems, draw conclusions and recommend solutions.
• Strong interpersonal skills, outstanding verbal and written communication skills, and ability to effectively influence others at all levels in an organization.
• Strong project management and organizational skills.
• Demonstrated experience managing social media marketing campaigns and/or email campaigns.
• Demonstrated ability to work independently as well as collaborate as a team member.
• Outstanding attention to detail, accuracy in reports and project plans, and follow through.
• Outstanding ability to prioritize multiple deadlines and efficiently manage multiple tasks in a timely manner.
• Previous experience working in Talent CRM, Project Management, and/or Event technology preferred, e.g. Smart Recruiters, Phenom People, Asana, or Yello